Administrative Assistant/Receptionist

Covenant Christian Academy•Warrenton, VA

1d•Hybrid

About The Position

Provide a consistent and friendly face in the back office. Help staff and students who walk into the office throughout the day, taking messages and routing people in the right direction with a friendly demeanor and high level of professionalism.

Requirements

High level of customer service and professionalism
Ability to follow policies & procedures consistent with CCA handbook and protocols
Reporting and scheduling skills
Strong computer and technology skills
Experience using Google suite (Google Docs, Sheets, Slides, Forms, and Calendar), Microsoft Office suite or similar software
Ability to learn school management cloud-based software program (Renweb, Constant Contact)
Strong organizational skills
Time management skills
Team player with a positive attitude
Proficiency in English
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion and confidentiality
High School degree
Has received Jesus Christ as his/her personal Savior.
Believes that the Bible is God’s Word and standard for faith and daily living.
Is in whole-hearted agreement with Covenant Christian Academy’s Statement of Faith (Doctrinal Position).
Is a Christian role model in attitude, speech, and actions toward others. (Luke 6:40) This includes being committed to God’s biblical standards for sexual conduct.
Is a Christian who is, and will remain during the period of employment, an active member of a Christ-centered church, growing in his/her Christian relationship with God, and actively practicing and exhibiting Christian principles of the Christian faith; seek to role-model in speech, actions, and attitude a consistent daily walk with Jesus Christ; set an example of the importance of spiritual discipline; and encourage students in the importance of a personal relationship with Jesus Christ and growing in their faith.
Recognizes the role of parents as primarily responsible before God for their children’s education and be prepared to assist them in that task.
Demonstrates the character qualities of enthusiasm, courtesy, flexibility, integrity, gratitude, kindness, self-control, perseverance, and punctuality.
Meets everyday stress with emotional stability, objectivity, and optimism.
Maintains a personal appearance that is a Christian role model of cleanliness, modesty, good taste, and agreement with school policy.
Uses acceptable English in written and oral communication. Speak with clear articulation.
Respectfully submits and is loyal to constituted authority.
Notifies the administration of any policy he/she is unable to support.
Refuses to use or circulate confidential information inappropriately.
Handle work which deals mostly with people, objects, equipment in a general setting; depth perception and field of vision are important.
Bend, stoop, twist, turn, reach, lift (up to 50 pounds), carry, pull, push, climb, and kneel; walking and standing approximately 50-75% of each shift.
Recognize differences in sound, such as voices/noises that are loud and playful instead of angry and combative; ability to differentiate tones and volumes in conversation.
Use up to 100 pounds of force occasionally, and/or up to 10 pounds of force continuously to move objects and/or people.
Handle multiple tasks with energy and good organizational skills.
Maintain sufficient good health to properly discharge duties consistently; employees who have an infectious disease or skin lesion shall not be permitted to work for the duration of the communicability.

Nice To Haves

Additional qualification as a personal assistant would be considered an advantage

Responsibilities

Support Head of School/exec office with tasks as assigned (mailing cards, exec events, staff gifts, etc)
Support Communication Coordinator and Cov Conn publications with photos, images, collages, etc as requested
Assist with staff and student filing
Supporting the onboarding process of new employees
Acknowledgement of staff birthdays on Facebook, sending team reminders, cards, and monthly cross-check of Google calendar birthdates/roster
Help with printing and putting together orientation packets. (This is where the bulk of info is that they would need to have accessible to help teachers with throughout the year)
Assist with large-scale print and fold jobs (event programs, kindness cards/rockstars, read a thon, new teacher and training packets, end-of-year teacher awards, student awards, etc…)
Development team support (preparing mailers, sending thank you cards, scheduling, etc)
Support PD Day by assisting instructional coaches with administrative needs (room setup, lunch, recording setups, printing, etc)
Above and Beyond awards - order, prepare to give out
District-wide admin rights on Renweb
Must read Cov Conn and Staff News every week to be up to date on all questions
Have access to all Google calendars and schedules
Study org chart to direct questions appropriately
Other duties as assigned