Administrative Assistant/Office Support

Vital Bio • Oakville, ON

2d • CA$45,000 - CA$60,000 • Onsite

About The Position

You are an organized, proactive, and detail-oriented professional who enjoys keeping an office running smoothly and efficiently. With 2–5 years of administrative experience, you’re comfortable handling a variety of responsibilities, from scheduling and coordination to document support and day-to-day office operations. You’re resourceful, dependable, and able to juggle multiple priorities while supporting a fast-paced, collaborative team.

Requirements

• 2–5 years of experience in administrative support, office coordination, or a related role.
• Strong organizational skills and attention to detail.
• Proficiency Google Workspace, including Doc, Sheets, Slides
• Clear written and verbal communication skills.
• Ability to manage multiple priorities and adapt in a changing environment.
• A helpful, professional, and dependable approach to teamwork.
• Comfort handling confidential information with discretion.

Nice To Haves

• Completed post secondary training or administrative training is an asset.
• Experience supporting teams in a biotech, medical device, or technical environment.
• Familiarity with document control, data entry, or scheduling tools.
• Experience coordinating office operations, events, or travel.
• Strong formatting and proofreading skills.
• An appreciation for puns and keeping things organized.

Responsibilities

• Provide day-to-day administrative and office support to help keep operations running smoothly.
• Greet and ensure visitors coming onsite are welcomed, have an NDA and their onsite hosts are alerted.
• Support document organization, filing, scanning, formatting, and data entry.
• Prepare correspondence, presentations, reports, and other office materials as needed.
• Assist with ordering supplies, maintaining common areas, and supporting office organization.
• Coordinate travel, meeting rooms, catering, and visitor support.
• Assist the Senior EA with overflow requests.
• Support cross-functional teams with ad hoc administrative tasks and special projects.

Benefits

• Support a team working to bring innovative diagnostic technology to life.
• Play an important role in keeping the office organized, connected, and running efficiently, while working alongside people who value collaboration, ownership, and attention to detail.
• Great opportunity to make a meaningful contribution and grow within a fast-moving, mission-driven environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree