Office Administrative Assistant

Total Fire Protection•Panama City Beach, FL

2d•$18 - $20•Onsite

About The Position

We are seeking a highly organized and personable Office Administrative Assistant to manage front desk operations and provide administrative support across multiple departments. This role is essential in ensuring smooth day-to-day operations and delivering excellent service to both internal teams and external visitors. This is currently a part-time position with the potential to progress to a full-time position in the future.

Requirements

High school diploma or equivalent; associate degree or higher preferred.
2+ years of experience in an administrative or front desk role.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Experience with office equipment (phones, printers, copiers).
Ability to maintain confidentiality and handle sensitive information.
This role requires a strong commitment to punctuality and presence.
Valid Florida Drivers License.

Responsibilities

Answer and direct incoming phone calls professionally and courteously.
Greet and assist visitors, ensuring a welcoming and organized front office environment.
Manage all incoming and outgoing mail and packages.
Maintain the appearance, cleanliness, and organization of the office, restroom, and shop.
Perform accurate and timely data entry tasks.
Monitor and order office supplies to ensure adequate inventory levels.
Assist the sales team with preparing and organizing documents.
Process credit card payments and maintain related records.
Assist Project Manager, Branch Manager and Office Manager with tasks as assigned.