Office Administrative Assistant

Fuller Landau•Hamilton, ON

2d•Hybrid

About The Position

Work closely with team members across the firm to support day-to-day operations and ensure the office runs efficiently. This role is ideal for someone highly organized, detail-oriented, and comfortable balancing a variety of administrative and operational tasks. This role is a two (2)-month contract position covering July and August.

Requirements

Experience working in a professional office environment
Proficiency in Microsoft Office (Outlook, Word, Excel)
Strong organizational skills with the ability to multi-task effectively
Comfortable performing both administrative and operational tasks
Familiarity with Windows operating systems and file management
Willingness and ability to learn new software and systems
Strong attention to detail and accuracy when handling documents
Professional communication skills (written and verbal)
Ability to manage confidential information responsibly
Team-oriented with a positive and proactive attitude
Ability to lift heavy boxes and items

Responsibilities

Provide general administrative support including scanning, filing, organizing, and document management
Rename, save, convert, and accurately store files within the firm’s digital filing systems
Assist with maintaining organized file structures in Windows/File Explorer
Update logs, trackers, and spreadsheets as required
Answer incoming calls, take messages, and direct inquiries professionally
Communicate with clients via phone and email in a courteous and professional manner
Support mail distribution, printing, and office supply management
Maintain common areas, including keeping the kitchen tidy and stocked
Assist with firm-wide organizational projects such as file clean-up, scanning legacy documents, and storage management
Handle confidential documents with discretion and care
Support onboarding to and usage of internal tools (e.g., CaseWare, Karbon, ShareFile, Billquick)
Assist with general office coordination and ad hoc tasks as needed

Benefits

Competitive compensation package
Annual performance-based bonus
Flexible hours
Hybrid working
Additional paid time off during the summer
Comprehensive and competitive group RRSP and Benefits plan
Training and growth opportunities
Collaborative and supportive team environment
Various committees to celebrate and support team interests, including Fun, DEIB, and Charity Committees
On-site perks including a weekly massage therapist and snacks during busy periods
Opportunities to give back through the Fuller Giving Foundation