Administrative Assistant IV

The TJX Companies, Inc.•Framingham, MA

1d•Onsite

About The Position

This role supports the SVP GMM and five MM's by managing their schedules, coordinating travel, processing expenses, and responding to inquiries. The position involves interfacing with various customers on complex or confidential matters, collaborating with other departments to resolve issues, and potentially providing functional guidance to other Associates. The Administrative Assistant IV will also analyze operating practices, revise systems and procedures, organize files and record-keeping systems, and oversee administrative projects. Key duties include organizing meetings, printing and disseminating reports, timekeeping, providing back-up support to other administrators, managing documents and spreadsheets, supporting meetings and sessions, assisting with training and conferences, and completing special projects. The role also involves planning and participating in division initiatives like Inclusion and Diversity and Team Building events.

Requirements

Administrative experience in a corporate setting preferred.
2+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses.
Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
Experience with Cognos preferred.
Excellent communication manner, solid written and verbal communication skills and be customer service oriented.
Ability to successfully juggle many things at one time and shift gears to prioritize.
Strong ability to build relationships and collaborate with team members and other admins.
Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment.
Able to effectively manage confidential and sensitive information.
Willingness to learn, take direction well and be a team player.
Ability to focus and get the job done while avoiding distractions.
Great at being resourceful and leveraging relationships to problem solve.

Responsibilities

Schedules and maintains multiple calendars of appointments and meetings for the SVP GMM and five MM's.
Coordinates travel itineraries and processes expenses.
Responds to questions, requests, and researches information.
Interfaces with a variety of customers on complex or confidential issues.
Involves appropriate Associates from other departments or divisions to resolve issues.
May provide functional guidance and training to other Associates within the Division.
Communicates pertinent information among appropriate departments.
Analyzes operating practices and creates/revises systems and procedures as necessary.
Organizes and maintains files, record keeping systems, and office layout.
Oversees and monitors administrative projects.
Performs other duties as required or directed.
Organizes meetings (Catering, Booking Rooms, Follow up, etc.).
Prints, organizes, and disseminates a significant number of reports on time.
Provides timekeeping and back-up support to other Admins.
Manages and administers various documents and spreadsheets.
Supports all meetings and sessions held in the home office.
Supports training and conferences with prep and logistics needs.
Plans and participates in division initiatives such as Inclusion and Diversity and Team Building events.
Completes special projects as assigned or directed.