Administrative Assistant IV

University of Rochester•City of Rochester, NY

1d•Onsite

About The Position

The University of Rochester is a community deeply committed to Meliora - Ever Better, embodying values of equity, leadership, integrity, openness, respect, and accountability. This commitment ensures a welcoming and thriving environment for all. The Administrative Assistant IV role provides comprehensive administrative support to a singular leader within the leadership career stream. The University, a leading research institution located in western New York, has a long tradition of innovation and a mission to Learn, Discover, Heal, Create – and Make the World Ever Better. It is dedicated to fostering an inclusive and welcoming culture, ensuring all members feel safe, respected, included, and valued.

Requirements

Associate's degree and 2 years of relevant administrative experience
Ability to maintain confidentiality
Exceptional organizational, time management and administrative skills
Strong communication skills, both verbal and written
Strong technical skills, including a high level of proficiency in Microsoft Office

Nice To Haves

Bachelor's degree preferred

Responsibilities

Serves as administrative assistant to a singular leader whose role is within the leadership career stream.
Provides general administrative support.
Maintains and files reports and other information.
Schedules and coordinates logistical support for conference calls and meetings.
Makes travel arrangements.
Provides word processing and other document preparation services.
Locates and retrieves information in support of management and technical staff.
Manages complex calendars, schedules high-level meetings, and coordinates travel arrangements.
Manages the time and calendar of a leader, choosing or recommending among competing demands on time, referring matters to be handled by others, controlling access as needed.
Manages the clerical records and other support services.
Represents assigned leader in contact with internal and external partners as needed, frequently anticipating the leaders instructions, preferences and concerns, and obtaining reports or recommendations.
Anticipates the needs from and obtains background material for decisions.
Conducts research and compiles data for reports and presentations.
Edits and checks accuracy of material for reports, correspondence, publications, and speeches.
Prepares and signs routine correspondence.
Composes correspondence on policy or other substantive matters.
Represents the college or department in requisitioning and arranging for administrative and other service, including support staff, space, equipment, and supplies.
Serves on committees concerned with administrative reports.
Edits and publishes notices, departmental regulations, announcements, and minutes of department meetings.
Coordinates the clerical and other support services of the office.
May supervise up to two other administrative staff.
Handles confidential and sensitive information with discretion.
Assists in planning, coordinating, and executing departmental projects and events.
Other duties as assigned.