Executive Administrative Assistant IV

Terrestris Global Solutions • Suitland, MD

2d • Onsite

About The Position

Terrestris is seeking an Executive Administrative Assistant IV to manage the administrative and clerical support services for the Bureau of Economic Analysis (BEA) in Suitland, MD. Terrestris leverages technology to create better mission outcomes through better human performance, forming strong client and team relationships through transparency and striving to create an environment where their team can let their excellence shine through. By finding, developing, and incorporating new ideas, they provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective. As the Executive Administrative Assistant IV, you will act as the senior-most administrative contractor supporting BEA’s executive suite. You will manage enterprise-level scheduling, workflow, communication flow, and administrative operations. Additionally, you will oversee high-priority projects and serve as the primary administrative liaison for senior leadership. This role requires the ability to multi-task and assist multiple BEA employees at once with little oversight. May provide guidance to junior administrative staff.

Requirements

• Authorization to work in the United States permanently without sponsorship.
• A minimum of a Bachelor’s Degree and seven (7) years of related work experience or a High School Diploma and eleven (11) years of related work experience.
• Advanced Microsoft Office skills.
• Demonstrated ability to multi-task and assist multiple BEA employees at once with little oversight.
• Past experience supporting procurement and budgeting functions with minimal oversight and high accuracy.

Nice To Haves

• Prior work experience with BEA, Department of Commerce, or similar entity.
• Formal budgeting and/or procurement training.

Responsibilities

• Process inter-office, incoming, and outgoing mail.
• Provide Procurement & Budget Support: Assist with purchase and training requests. Assist in the development of budgets and spend plans. Support team leaders and analysts in tracking and reporting on spend plans periodically throughout the year.
• Provide General Administrative Support: Assist in preparation of routine reports, e.g., weekly reports, calendars of events, lists of publications, etc. Provide logistical support for office meetings, seminars, workshops, conferences, retreats, and other events. Maintain administrative files and manage records. Serve as GovTA timekeeper (time and attendance) for direct-hire employees. Handle data entry, spreadsheets, databases, mailing lists, and supply orders. Update and maintain management staff calendars to resolve scheduling conflicts.
• Coordinate Travel Processing: Manage, track, and analyze travel plans and processes. Process travel requests on receipt of itineraries, including reservations, ticketing, and visas/passports, and travel vouchers.
• Provide Correspondence Management: Review office correspondence for proper formatting as prescribed in official agency guidance. Prepare correspondence and documents (typing, formatting, preparing as draft and final correspondence and program documents). Distribute correspondence and documents (receive and distribute mail, faxes, and other requested information). Track, control, and file documents (log and track documents, maintain files according to Agency Records Management directives).

Benefits

• health
• financial
• retirement benefits
• paid leave
• professional development
• tuition assistance
• work-life programs
• award programs acknowledge employees for exceptional performance and superior demonstration of our service standards.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive