Administrative Assistant IV

Nova Scotia Power • Halifax, NS

2d • Hybrid

About The Position

We are looking for an Administrative Assistant IV to join our Energy and Risk Management team. Reporting to the Manager, Reporting and Compliance, you will work to provide a high caliber of administrative support for a team of approximately thirty people. This role is ideal for someone with strong clerical abilities, who thrives in a fast-paced, collaborative environment, is enthusiastic about helping others succeed and comply with corporate administrative and safety requirements.

Requirements

• Minimum of Grade XII education, a recognized Office Administration and/or Business Certificate (or equivalent) and a minimum of three (3) years of experience.
• Proficiency with various software applications including Excel, Word, Power Point, Outlook, SharePoint, Oracle, and PeopleSoft.
• Detailed-oriented individual, working to a high standard with good judgement and the ability to work with confidentiality.
• You are a team player with strong interpersonal skills, capable of working independently, and are a self-starter.
• Excellent organizational, multi-tasking, and communication skills are required.

Responsibilities

• Arrange and coordinate meetings and events, manage calendars and e-mail, travel arrangements, office supplies and office mail/package handling.
• Maintain filing systems and SharePoint sites.
• Create and edit documents, spreadsheets, and presentations.
• Ensure Occupational Health and Safety Rules and Regulations compliance; including tracking for the Team’s safety program and also monitoring training status of the team, ensuring compliance.
• Process invoices for payment and update payroll, as well as process expense reports.
• Providing assistance with various reporting including budget preparation, variance analysis, records of approvals and Balanced Score Card data.
• Support storm restoration efforts if required.
• Other administrative duties as assigned.

Benefits

• Hybrid work model with one flexible remote work day.
• A comprehensive benefits plan
• 24/7 access to virtual health care services for you and your family through Dialogue
• Access to a free on-site fitness center
• Employee and Family Assistance Program
• Parental leave top-up plan
• Wellness benefits
• Opportunities to advance within and between our affiliate companies
• A focus on employee development
• Available sponsored education programs
• Corporate investments in the places where our people live and work
• Mentoring opportunities
• Fundraising-matching
• Volunteer programs
• Various committees and employee resource groups
• Scholarships for children of employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED