Administrative Assistant IV

Xcel Energy • Minneapolis, MN

2d • Onsite

About The Position

Performs a wide variety of secretarial services for executive. Handles details and assignments of a confidential and complex nature. Handles details and assignments of a routine nature within agreed upon limits using established guidelines and procedures. Relieves executive of administrative duties. Exercises independent judgment and initiative within agreed upon limits.

Requirements

• Requires Associates Degree, Professional Secretarial Certification or equivalent and five plus years of experience.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Nice To Haves

• Experience using Workday
• Prior experience utilizing Concur for expense reporting and travel management
• Strong event coordination experience, including room scheduling and logistics
• Advanced proficiency in Microsoft Outlook

Responsibilities

• Design, create, edit research and analyze various reports, charts and graphs.
• Communicates results with the Vice President and department direct reports.
• Interface with corporate departments.
• Handles highly confidential matters.
• Takes action during executive's absence from office and exercises own initiative and judgment to see that matters requiring attention are referred to the delegated authority or handled effectively.
• Coordinate and develop presentations, create and edit correspondence and other documents.
• Conducts special projects requiring research and report development. Research may require collection and analysis of data to make recommendations.
• Greets and directs customers and visitors, answers routine questions and directs to appropriate personnel.
• Maintains confidential files, expense reports, time records.
• Assimilates data and information from various sources for the department.
• Check data input for accuracy and corrects errors.
• Identifies computer applications to perform required duties in the most effective manner such as statistical reports, tracking systems, presentations, and word documents.
• Arranges schedules of management staff, make appointments, travel arrangements and meetings.
• Develop and provide training in areas of office expertise.
• Design and administer office procedures.
• Evaluate and revise procedures as necessary to improve office efficiency.

Benefits

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Reimbursement Account
• Health Care Reimbursement Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree