Administrative Assistant IV

AECOM•Waterloo, IA

20h•$30 - $39•Onsite

About The Position

AECOM is seeking an Administrative Assistant to be based in Waterloo, IA. This role involves preparing and proofreading correspondence, forms, spreadsheets, and documents, scheduling meetings, making travel arrangements, and maintaining office supply inventory. The position requires familiarity with standard concepts, practices, and procedures within technical writing, communications, or marketing fields. The Administrative Assistant will use their experience and judgment to plan and accomplish more complicated goals, utilizing programs such as Word, Excel, PowerPoint, Outlook, and Bluebeam. This role also includes managing Administrative Department personnel, acting as the Site Safety, Health, and Environment Representative and Office Safety Liaison responsible for creating Safe Work Plans for Office Projects. Additionally, the position supports the Administrative staff in preparing proposals, business development documents, technical specifications, and reports, as well as assisting with contract development and completing payables for office expenses using corporate procedures. This role provides administrative support to the Office Manager.

Requirements

High School Diploma + 6 Years of Relevant Experience or demonstrated equivalency of experience and/or education.
Valid Driver's License
Proficient in Microsoft Professional Office Suite, including Word, Excel, and PowerPoint.
Working knowledge of office equipment (such as phones, printers, and scanners)
Proven experience as an administrative assistant
Knowledge of office management and procedures
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills

Nice To Haves

Work experience in engineering, construction, or transportation industries preferred.
Working knowledge of InDesign software is a plus!

Responsibilities

Prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.
Familiar with standard concepts, practices, and procedures within technical writing, communications, or marketing fields.
Relies on experience and judgment to plan and accomplish more complicated goals.
Uses Word, Excel, PowerPoint, Outlook, Bluebeam and other programs to accomplish work.
Manager of Administrative Department personnel in office.
Site Safety, Health, and Environment Representative. Includes being the Office Safety Liaison responsible for creating Safe Work Plans for Office Projects.
Support Administrative staff in Preparation of proposals and business development documents as well as Technical Specifications and Reports with information provided by technical staff.
Administrative Assistant support for Office Manager.
Assist with Contract Development with information provided by Office Manager.
Completes payables for office expenses using corporate procedures with support of Office Manager.