Administrative Assistant IV

AECOM•Waterloo, IA

2d•Onsite

About The Position

AECOM is seeking an Administrative Assistant to be based in Waterloo, IA. The responsibilities of this position include, but are not limited to: Prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies. Familiar with standard concepts, practices, and procedures within technical writing, communications, or marketing fields. Relies on experience and judgment to plan and accomplish more complicated goals. Uses Word, Excel, PowerPoint, Outlook, Bluebeam and other programs to accomplish work. Manager of Administrative Department personnel in office. Excellent interpersonal, organizational, written and verbal communication skills. Site Safety, Health, and Environment Representative. Includes being the Office Safety Liaison responsible for creating Safe Work Plans for Office Projects. Support Administrative staff in Preparation of proposals and business development documents as well as Technical Specifications and Reports with information provided by technical staff. Administrative Assistant support for Office Manager. Assist with Contract Development with information provided by Office Manager. Completes payables for office expenses using corporate procedures with support of Office Manager.

Requirements

High School Diploma + 6 Years of Relevant Experience or demonstrated equivalency of experience and/or education
Valid Driver's License
Proficient in Microsoft Professional Office Suite, including Word, Excel, and PowerPoint
Working knowledge of office equipment (such as phones, printers, and scanners)
Proven experience as an administrative assistant
Knowledge of office management and procedures
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills

Nice To Haves

Work experience in engineering, construction, or transportation industries preferred
Working knowledge of InDesign software is a plus

Responsibilities

Prepares or proofs correspondence, forms, spreadsheets, or documents
Schedules meetings
Makes travel arrangements
Maintains inventory of office supplies
Uses Word, Excel, PowerPoint, Outlook, Bluebeam and other programs to accomplish work
Manages Administrative Department personnel in office
Acts as Site Safety, Health, and Environment Representative
Serves as the Office Safety Liaison responsible for creating Safe Work Plans for Office Projects
Supports Administrative staff in preparation of proposals and business development documents
Supports preparation of Technical Specifications and Reports with information provided by technical staff
Provides Administrative Assistant support for Office Manager
Assists with Contract Development with information provided by Office Manager
Completes payables for office expenses using corporate procedures with support of Office Manager