Administrative Assistant IV - Law Enforcement Accountability Division (LEAD) & Gun Crime Strategies Unit (GSCU)

Cook County State's Attorney Office • Chicago, IL

1d • Onsite

About The Position

Provide administrative support to Assistant State's Attorneys (ASAs) in the LEAD (Law Enforcement Accountability Division) and Gun Crime Strategies unit, as well as all ASAs in the Special Prosecutions Bureau. This is a full-time, union position.

Requirements

• Excellent verbal and written communication skills
• Excellent organizational skills
• Ability to multi-task
• Proficiency in Microsoft Office applications
• Working knowledge of SharePoint and CRIMES

Nice To Haves

• Working knowledge of Leads, PROMIS, and I-Clear
• Typing speed of 50+ wpm

Responsibilities

• Prepare correspondence including, but not limited to, memorandum, letters, motions, police letters, witness letters, pen letters, etc.
• Process indictments in the CRIMES system
• Prepare Felony Trial and Grand Jury subpoenas
• Prepare Orders for consensual overhears, Pen registers, and retention and review
• Update close memos in LERU SharePoint as memos are received back from ILSAAP
• Send ILSAAP documents via FedEx
• Enter all new cases into special Prosecutions CL Database
• Prepare monthly and year-end reports
• Send and retrieve closed files to/from Warehouse using file system
• Relieve Receptionist as needed
• Cover shifts and/or assist with assignments within the Bureau
• Interact regularly with State’s Attorney’s Office employees and personnel of outside agencies
• Maintain confidentiality of information and systems
• Manage the intake of online/phone/mail complaints by creating open folders, looking up case info (if any), rap sheets, arrest reports and any additional information regarding the incidents/complainant, communicating with the complainant regarding the status of complaints, logging all information in LERU spreadsheet, closing complaints out and moving folders to 'Closed submissions'
• Input data from notification forms received from all SAO ASAs regarding LEO arrests into a spreadsheet, monitor court dates and update statuses through disposition for the Law Enforcement Officer arrest log
• Perform additional duties and responsibilities as assigned

Benefits

• Union position

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed