PT - Administrative Assistant, Basic Law Enforcement Training

Stanly Community College•Albemarle Campus, NC

12d

About The Position

The Administrative Assistant will provide support for the Basic Law Enforcement Training (BLET) and Law Enforcement Inservice Programs. The individual is responsible for providing daily office support, which requires computer work, filing, attention to detail, and professional customer service skills. The individual will also support the team with technology and communication efforts.

Requirements

Associate degree or higher
One year of secretarial or clerical work experience

Nice To Haves

Experience in the law enforcement field
General Instructor’s Certification
Bachelor’s degree
Notary Public

Responsibilities

Provide administrative support for the BLET Director/Law Enforcement Training Coordinator and the Qualified Assistants.
Maintain accurate student rosters and records.
Maintain accurate instructor records.
Track attendance and enrollment changes.
Monitor student eligibility requirements.
Maintain documentation and files required by the NC Criminal Justice Education and Training Standards Commission.
Prepare and organize BLET pre-delivery and post-delivery documentation.
Verify instructor credentials, including General Instructor, Specialized Instructor, and CPR certification.
Maintain instructor qualification files.
Manage ACADIS documentation and record verification.
Ensure compliance with Commission rules and reporting requirements.
Prepare graduation documentation.
Coordinate award information and certificates.
Prepare reports, mail, data, and other documents as necessary.
Build curriculum and continuing education law enforcement training courses.
Ensure confidentiality in all matters.
Utilize written and oral communication skills when completing job functions.
Maintain strong organizational skills and be timely.
Effectively communicate with the faculty, staff, and students.
Prepare and mail pre- and post-delivery reports for commission-mandated courses
Prepare completions for SCC and send to the registrar
Attend/Complete minutes for Advisory Meetings
File instructor/student files, ensuring commission-mandated documents are present (this will be checked by the School Director and BLET QA)
Review/proof various documents before dissemination
Prepare name cards for students
Prepare certificates for students as needed
Update/add information in Colleague as needed
Prepare BLET packets
Communicate effectively with students, potential students, instructors, and staff in a professional manner in all modes of communication
Work with the School Director to complete necessary tasks as they arise
Scan current/previous class documents for electronic storage
Perform other duties as assigned.