Intern, Administrative Assistant / Stagiaire, adjoint administratif
Indero•Montreal, QC
•Onsite
About The Position
The Intern, Administrative Assistant provides general administrative support to the Clinical Research Unit and helps ensure smooth daily operations. This is a full-time summer position (37.5 hours/week) running from May to August. Please note that this role requires full-time on-site presence.
Requirements
- Secondary school diploma or vocational studies in progress
- Good communication skills in French and English
- Intermediate knowledge of Microsoft Office (Word, Excel, and PowerPoint)
- Fast learner, attention to details, good adaptability and autonomy
- Ability to prioritize different assignments and to work on several tasks at the same time
- Interest in sciences and clinical research
- Autonomy and likes teamwork
Nice To Haves
- Experience working at a reception, in administration will be considered as an asset
Responsibilities
- Welcome patients and visitors, answer phones, manage messages, and support appointment scheduling, confirmations, cancellations, and bookings
- Assist with general administrative tasks
- Help ensure office supplies and administrative materials are available
- Support supply orders and follow-ups with vendors
- Assist with filing, archiving, and document organization
- Provide support to medical secretaries and other departments
- Support reception activities, including greeting visitors and ensuring they sign in
- Support meeting preparation, such as agendas and minutes, when required
- Assist with data entry and tracking of certain KPIs
- Help verify invoices and organize related documents
- Support the team with other administrative activities as needed
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What This Job Offers
Job Type
Full-time
Career Level
Intern
Education Level
High school or GED
