Adjoint Administratif | Administrative Assistant

Aston Carter•Bromont, QC

1d•Hybrid

About The Position

The Administrative Assistant will support a small, agile office of approximately 12 employees, including engineers, technicians, pilots, and executives. This role is central to office coordination, communication, and logistics support within a flight-testing and R&D environment. The office operates primarily in French, while day-to-day business communication.

Requirements

2-4 years of experience as an Administrative Assistant or Office Clerk, preferably in a manufacturing environment.
Strong proficiency with Excel, PowerPoint, and Word.
Experience using Concur and managing expenses.

Nice To Haves

DEP (Diploma of Vocational Studies) considered an asset.
CEGEP diploma.
Previous experience in Aerospace or Automotive industries.

Responsibilities

Coordinate daily operational activities related to flight testing, including pilots, engineers, and technicians.
Schedule time slots and manage calendars.
Support logistics coordination.
Manage travel arrangements and expenses, including booking flights and expense reporting via Concur.
Act as a central point of contact for internal communications, particularly related to flight safety.
Support communication flow across the organization in collaboration with the Head of Flight Safety.
Liaise with the procurement team to monitor office and operational needs.
Coordinate inbound and outbound mail and shipping, including international shipments.
Perform administrative and tracking tasks using Excel, Word, and PowerPoint.