Adjoint(e) administratif(ve) / Administrative Assistant

JLL • Montreal, QC

1d • Onsite

About The Position

Join our passionate team at Centre Eaton de Montréal, Place Montréal Trust & Le 1500 in a dynamic, fast-paced environment located in the heart of downtown Montreal. As an Administrative Assistant, you will play a vital role in supporting our specialty leasing operations by managing tenant inquiries, coordinating property viewings, and ensuring seamless administrative processes. This position offers you the opportunity to contribute directly to JLL's leasing success while enjoying the benefits of our central location with direct access to McGill metro station, REM, and year-round events and activities.

Requirements

• High school diploma or College diploma (DEC) in secretarial studies or office automation
• Five or more years of experience in secretarial work or administration
• Fluency in both French and English (written and spoken) with strong business writing skills
• Proficiency in Microsoft Office Suite (Word and Excel) and Office 365
• Proven ability to multitask and manage diverse responsibilities in a fast-paced environment
• Strong organizational and prioritization skills with a methodical, detail-oriented approach
• Ability to perform under pressure and meet tight deadlines

Nice To Haves

• Outgoing team player with strong interpersonal and communication skills
• Experience in property management or leasing administration
• Self-starter with initiative and problem-solving abilities
• Customer service orientation with professional demeanor
• Adaptability to changing priorities in a dynamic work environment
• Oral and/or written interactions with tenants or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)

Responsibilities

• Greet and assist visitors at the property administration office, answering questions and providing directions to meet their needs
• Support the Specialty Leasing team with daily operations, including preparing rental agreements, gathering tenant information, and organizing property viewings
• Respond accurately and promptly to calls and emails from potential tenants, providing detailed information on availability, pricing, and rental terms
• Coordinate and schedule property visits in collaboration with prospective tenants and team members
• Prepare documentation for tenant background checks, including credit applications and reference requests
• Perform administrative tasks such as tenant file management, data entry, and report preparation
• Collaborate with other departments to ensure effective coordination of leasing activities and support specialized leasing events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED