Administrative Assistant III

Baptist Healthcare System • Jeffersontown, KY

3d

About The Position

Baptist Health is seeking an Administrative Assistant III to join its team in Louisville, Kentucky. The role provides clerical and administrative support to department executives and maintains a close, responsive working relationship with the department executive’s day-to-day activities. It also supports Associate Vice Presidents, System Directors, and Managers as applicable.

The position uses Microsoft Office and other office tools to support meetings, prepare presentations, process contracts for execution, and assist with project management. The role also tracks supply-chain items and manages office supplies, computer equipment, and needs for employees working in the office or from home. The Administrative Assistant III is expected to work independently, handle confidential matters, exercise judgment within the scope of authority, and demonstrate flexibility, initiative, and good judgment while managing multiple tasks in a changing environment.

Requirements

• High school diploma or GED.
• Five years of job-related experience.
• Strong proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Proficiency with email management and scheduling tools.
• Ability to assume responsibility without direct supervision.
• Ability to handle highly confidential work.
• Demonstrated flexibility, initiative, and good judgment.
• Ability to multitask in a changing environment and work at an agile pace.

Responsibilities

• Perform clerical and administrative duties using Microsoft Office tools.
• Support key meetings by scheduling, developing agendas, taking minutes, and following up on action items.
• Administratively support the department executive, Associate Vice Presidents, System Directors, and Managers as applicable.
• Track supply-chain items, including rebates, vendor credits, credit cards, WEX fuel cards, and the vehicle fleet.
• Develop PowerPoint presentations.
• Process contracts for execution.
• Manage office supplies, computer equipment, and needs of employees working in the office or from home.
• Plan department events.
• Assist with project management tasks, including monitoring timelines, tracking deliverables, and facilitating cross-functional collaboration.
• Relieve the Department Executive of designated administrative duties and make decisions within the scope of authority.
• Perform other duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED