Administrative Assistant III

Tulane University • New Orleans, LA

34d

About The Position

Position functions to serve as OISS’ first point of contact and primary information resource representative for email, phone and walk-in inquiries. This position checks messages on office voicemail and physical mail and triages student and scholar inquiries before elevating them to advisors. Provides information, applications, letters, etc. to international students and scholars upon request. Tracks OISS budget and expenditures and makes office supply and other necessary purchases. Offers basic immigration advice to students and helps to process immigration documents, such as initial I-20s, travel signatures, or reprints. Supports international population in meeting tax and insurance responsibilities. Supervises student workers and manages student worker schedules. Manages building-, facility-, and safety-related requests. Assists in the formulation, establishment, and execution of administrative policies and procedures.

Requirements

• High school diploma or equivalent
• 2 years relevant experience
• Excellent telephone and public skills.
• Excellent oral and written communication skills.
• Demonstrated sensitivity to cultural differences and intercultural competence
• Strong computer skills (Microsoft Office Suite, database management).
• Excellent organizational skills, attention to detail, and ability to work without close supervision.
• Eligibility to be a Designated School Official (DSO) and Alternate Responsible Officer (ARO) per federal immigration regulations and to be able to sign immigration documents on behalf of Tulane. (Must be a citizen or Legal Permanent Resident).

Nice To Haves

• Bachelors degree or higher.
• Experience working in a multicultural environment.
• Experience working in international education at the college or university level.
• Office management or administrative level assistant experience is desirable.
• Familiarity with F-1, J-1, H-1B immigration regulations, and SEVIS
• Familiarity with Sunapsis or other student record systems.
• Bi-lingual in at least one language other than English

Responsibilities

• Serve as OISS’ first point of contact and primary information resource representative for email, phone and walk-in inquiries.
• Check messages on office voicemail and physical mail and triage student and scholar inquiries before elevating them to advisors.
• Provide information, applications, letters, etc. to international students and scholars upon request.
• Track OISS budget and expenditures and make office supply and other necessary purchases.
• Offer basic immigration advice to students and help to process immigration documents, such as initial I-20s, travel signatures, or reprints.
• Support international population in meeting tax and insurance responsibilities.
• Supervise student workers and manage student worker schedules.
• Manage building-, facility-, and safety-related requests.
• Assist in the formulation, establishment, and execution of administrative policies and procedures.

Benefits

• Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [email protected].

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED