Administrative Assistant III (10118, Grade HC6)
About The Position
The Administrative Assistant III is an administrative support position within the Facility Services Administration section of the Facility Services Division, Department of Parks & Recreation. The division provides maintenance and maintenance support for parks and recreation facilities in Prince George’s County. The position supports the day-to-day operations of the Administrative section, with responsibilities in human resources and accounts payable, and reports directly to the Administrative Supervisor. The role works in a busy office environment and handles time-sensitive personnel matters requiring confidentiality. It calls for a friendly, detail-oriented team player who can provide a range of administrative support. The work schedule is 6:30 a.m. to 3:15 p.m. The position may be required to respond to storm and emergency work.
Requirements
- High school diploma or a Certificate of General Educational Development (GED).
- Four years of progressively responsible experience, including at least two years in administrative and clerical support work and at least one year of technical support experience in the administrative management areas of the specific position.
- An equivalent combination of education and experience totaling four years may be substituted.
- Excellent computer skills, including Word, Outlook, and Excel.
- Ability to maintain confidentiality when handling urgent personnel matters.
Responsibilities
- Prepare Personnel Action Forms (PAFs), boot vouchers, CDL forms, Concentra forms, and other personnel paperwork.
- Complete reference checks and maintain mileage logs.
- Prepare travel advances, check requests, and other financial documents.
- Support payroll processing and the Kronos timekeeping system.
- Prepare reports, spreadsheets, correspondence, and meeting materials.
- Maintain accurate electronic and paper records.
- Complete administrative tasks and serve as backup to the department as necessary.
- Prepare paperwork to ensure vendors are paid in a timely manner.
- Handle time-sensitive personnel matters confidentially.
- Perform other duties as assigned.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- 43 paid vacation, sick, holiday, and personal days during the first year
- Opportunities for advancement
- Steady employment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
