Administrative Assistant III

BHS • Jeffersontown, KY

4d

About The Position

Baptist Health is seeking an Administrative Assistant III to join its team in Louisville, Kentucky. The role maintains a close, responsive working relationship with the day-to-day activities of the department executive and provides administrative support to Associate Vice Presidents, System Directors, and a Manager when applicable. The position requires independent judgment, flexibility, initiative, and the ability to handle highly confidential work and make decisions within the scope of authority. It also relieves the Department Executive of designated administrative duties and assists with project management, including monitoring timelines, tracking deliverables, and facilitating cross-functional collaboration.

The position performs clerical and administrative duties using Microsoft Office tools. Tasks include supporting key meetings through scheduling, agenda development, minute-taking, and follow-up; tracking supply-chain matters such as rebates, vendor credits, credit cards, WEX fuel cards, and the vehicle fleet; developing PowerPoint presentations; and processing contracts for execution. The role also manages office supplies and computer equipment, supports needs of in-office and work-from-home employees, plans department events, and performs other tasks as needed. The successful candidate is expected to multitask in a changing environment and work at an agile pace to support efficiency.

Requirements

• High school diploma or GED.
• Five years of job-related experience.
• Strong proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Proficiency with email management and scheduling tools.
• Ability to assume responsibility without direct supervision.
• Ability to make decisions within the scope of authority.
• Flexibility, initiative, and good judgment.
• Ability to multitask in a changing environment and work at an agile pace.

Responsibilities

• Perform clerical and administrative duties using Microsoft Office products.
• Maintain a close and responsive working relationship with the department executive's day-to-day activities.
• Provide administrative support to Associate Vice Presidents, System Directors, and a Manager when applicable.
• Support key meetings by scheduling, developing agendas, taking minutes, and following up.
• Track supply-chain items, including rebates, vendor credits, credit cards, WEX fuel cards, and the vehicle fleet.
• Develop PowerPoint presentations.
• Process contracts for execution.
• Manage office supplies and computer equipment and address needs of in-office and work-from-home employees.
• Plan department events.
• Assist with project management by monitoring timelines, tracking deliverables, and facilitating cross-functional collaboration.
• Perform other tasks as needed.
• Handle confidential work and relieve the Department Executive of designated administrative duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED