Administrative Assistant II - RN-to-BSN Program (Part-time)

Collin College•McKinney, TX

2d•Onsite

About The Position

Provide high-level administrative, operational, and organizational support to the academic/workforce division. The role supports efficient division and department processes, including accreditation, student admissions coordination, and budget tracking, while contributing to program success and positive institutional outcomes through customer service, data management, problem-solving, and communication. The position manages the divisional or front office, supports students, prepares reports, maintains program records, assists with scheduling, and supports program admissions and accreditation activities. It also assists with purchasing and budget processes, coordinates meetings and events, and provides other administrative support as needed. The role is security sensitive and requires maintaining confidentiality in accordance with FERPA, college values, and Board Policy. The position is part-time and hourly, based at Collin College’s McKinney location.

Requirements

Associate degree from a regionally accredited institution and two years of administrative office experience, or an equivalent combination of training and experience.
Knowledge of Microsoft Office Suite, Adobe Acrobat, and organizational systems such as Workday, Modern Campus, Ad Astra, or OnBase.
Familiarity with office equipment, including printers, scanners, copiers, and telecommunications systems.
Knowledge of departmental, divisional, or college processes, procedures, and guidelines.
Organizational and proofreading skills.
Creativity and flexibility.
Relationship management, collaboration, customer service, and problem-solving skills.
Ability to multitask, work independently, and meet deadlines under pressure.
Ability to prepare reports using software and systems; work with others; maintain confidentiality; and effectively use hardware and software.
Ability to perform sedentary work, including sitting most of the time and occasionally walking or standing; duties may include talking, hearing, seeing, grasping, repetitive motions, stooping, kneeling, crouching, and reaching.
Candidates are subject to a criminal background check.

Nice To Haves

Bachelor’s degree from an accredited institution.
Equivalent qualifications may include a high school diploma or GED and four years of related office experience, or a bachelor’s degree and one year of related office experience.

Responsibilities

Manage the divisional or front office and provide outstanding customer service in a fast-paced higher education environment.
Provide outcome-driven customer support to students.
Communicate effectively using technology and appropriate verbal and written practices; may assist with website updates.
Prepare statistical reports using various systems and data management techniques.
Manage electronic or paper documents to maintain accurate and organized program, department, or division files.
Support Districtwide Scheduling processes according to division or department needs.
Generate reports and assist administration with verification of course schedules; may develop and maintain continuing education course schedules.
Support directors and associate deans with program admissions and accreditation activities.
Support department or division budget processes.
Facilitate purchasing by verifying vendor status, initiating purchases, tracking requisitions, coordinating delivery, verifying charges, and releasing payment.
Collaborate with others across the college district.
Plan and coordinate events and meetings, take minutes, and manage calendars.
May assist with leave and local travel forms, check requests, and other college forms.
Provide backup to the assistant to the dean at the dean’s request.
Maintain confidentiality of records, files, and contact information in compliance with FERPA, college values, and Board Policy.
Maintain professional competence using college resources as needed.
Perform other duties as assigned and comply with college policies, procedures, and Core Values.