Administrative Assistant II

DHL (Supply Chain)•Tracy, CA

21d

About The Position

Provide administrative and clerical support to management, including managing personnel records. Work under the general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide associates with courteous, responsive, and accurate information.

Requirements

Two years of related experience.

Nice To Haves

High school diploma or equivalent preferred.

Responsibilities

Screen telephone calls and visitors, determining whether they can be redirected to subordinate managers or other offices.
Provide information to callers, using detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices, and operations.
Perform confidential administrative functions involving reports that could affect cost, including typing, proofreading, and assembling reports or proposals for customers or outside agencies, and taking, transcribing, and distributing minutes for important meetings.
Maintain departmental records and prepare reports.
Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
Open and review mail directed to management staff; compose responses to routine inquiries, determine which items can be delegated to subordinate managers, and forward appropriate items.
Follow up with subordinate managers on the status and completion of delegated assignments.
Maintain the administrative filing system, including confidential items.
Process weekly payroll records.
Serve as a central communication point for associates.
Operate office equipment, including fax, copier, printer, and binding machines.
Perform additional duties as assigned.