OCJ - Administrative Assistant - Criminal Division

Circuit Court of Cook County, Illinois•Chicago, IL

18h

About The Position

The Administrative Assistant II provides administrative support to the Presiding Judge and judges assigned to the Criminal Division of the Circuit Court of Cook County. The role handles phone and email communications, answers basic questions about court procedures and remote proceedings, coordinates with the Clerk’s Office, and helps maintain office supplies, equipment, and paper files. The assistant also supports judges, law clerks, and other staff, provides backup coverage as needed, and performs other duties as directed by the Court Administrator and assigned judges. The position requires a high school diploma or equivalent, strong communication and organizational skills, the ability to work well with others, computer literacy, and good typing skills. A college degree is preferred. Applicants must successfully complete pre-employment drug screening and a criminal background check. The workplace prohibits medical and recreational marijuana use.

Requirements

High school graduate.
Excellent communication skills.
Excellent organizational skills.
Ability to work well with others.
Computer literate, including email and Microsoft Office, and able to learn the Clerk’s Case Management System (Odyssey).
Good typing skills.
Successful completion of pre-employment drug screening and criminal background check.

Nice To Haves

College degree.

Responsibilities

Provide administrative support for the Presiding Judge and judges assigned to the Criminal Division.
Answer the main phone line during court hours.
Email lawyers and litigants about orders and other procedural matters, and maintain timely email communications.
Answer basic questions about Zoom and remote proceedings, including providing meeting IDs and basic connection instructions.
Answer basic questions about judges’ procedural requirements for court calls, including courtesy copies, call times, courtroom numbers, and Zoom information.
Communicate with the Clerk’s Office regarding orders and other court matters.
Pick up and distribute mail.
Maintain office supplies, copy machines, and other office-related items.
Maintain paper files as needed.
Maintain familiarity with basic division court procedures to answer litigants’ procedural questions.
Assist judges, law clerks, and other staff as needed.
Provide backup for other staff as required.
Perform other duties as directed by the Court Administrator and assigned judges.