Administrative Assistant II

University of Central Oklahoma•Edmond, OK

21d•Onsite

About The Position

This regular, full-time, hourly, non-exempt, benefit-eligible position provides secretarial and administrative support to offices or departments and helps ensure their effective operation. The role handles departmental correspondence, sorting and filing, telephone calls and messages, mail distribution, and data posting and recording. It produces documents ranging from basic typing to presentations involving data, and may handle sensitive, complex, or confidential contacts. The position also assists customers with information and documents and may manage budgets, calendars, appointments, events, and meetings. In the Student Involvement Center, the position prepares and tracks purchase requisitions, check requests, and other accounts payable paperwork through invoice payment; manages operating budgets for four departments; and provides administrative support to the Assistant Vice President, Student Affairs. It hires, trains, and supervises student workers, completes office data entry, manages hold removal for Orientation/Forge, and oversees scheduling and checkout of student organization equipment. The role also manages projects through completion and communicates with and assists students, faculty, and administrators regarding Student Affairs policies and procedures. Other related duties may be assigned. The position typically works Monday through Friday, 8 a.m. to 5 p.m., in-office at the University of Central Oklahoma’s main campus in Edmond, Oklahoma. The stated hourly rate is $15.00, equivalent to $31,200.00 per year.

Requirements

General education or vocational training and at least 3 years of relevant experience in the chosen field, or an equivalent combination of education and experience.
Computer literacy and word-processing skills, including use of Word and Excel.
Knowledge of basic office procedures and practices.
Excellent telephone etiquette, communication, interpersonal, and public relations skills.
Ability to work well with others, especially students, and foster positive working relationships.
Ability to operate office equipment.
Ability to type accurately and multitask.
A warm, caring, professional, service-oriented attitude.
Self-motivation and ability to listen to and synthesize directives.
Ability to work in a dynamic, sometimes loud and busy environment with substantial interaction with college students.

Nice To Haves

Experience in a higher education environment.
Experience with the Banner operating system.

Responsibilities

Provide secretarial and administrative support and help ensure the functioning of offices or departments.
Initiate and handle departmental or program correspondence.
Perform sorting and filing; answer phones, take messages, and disseminate information; and distribute, collect, and deliver mail.
Post and record data and produce documents, including presentations involving data.
Assist customers in obtaining needed information and documents, including through sensitive, complex, or confidential contacts.
Prepare purchase requisitions, check requests, and other accounts payable paperwork, and track invoices through payment.
Manage operating budgets for four Student Involvement Center departments: Community Engagement, Leadership Central, New Student & Family Programs, and Student Engagement.
Provide administrative support to the Assistant Vice President, Student Affairs.
Hire, train, and supervise student workers.
Complete data entry for offices.
Manage hold removal for Orientation/Forge.
Manage student organization equipment scheduling and checkout.
Take responsibility for projects and oversee them through completion.
Communicate with and assist students, faculty, and administrators on Student Affairs policies and procedures.
Perform other related duties as assigned.