Administrative Assistant II

M. J. Electric, LLC • Downers Grove, IL

15h

About The Position

M. J. Electric, LLC is seeking an Administrative Assistant II to provide a wide variety of clerical and administrative support to operations. The role manages daily office support operations, prepares customer correspondence and reports, supports payroll and employee programs, maintains records and supplies, and coordinates with project managers on field and operational activities. The position requires strong office, organizational, communication, documentation, and computer skills, along with the ability to prioritize work, meet deadlines, and work independently.

Requirements

• Basic understanding of generally accepted accounting practices.
• Extensive knowledge of general office procedures and practices.
• Demonstrated multitasking, data-entry, and prioritization skills.
• Ability to anticipate and meet internal customer needs.
• Ability to work independently and meet deadlines.
• Proven communication, organizational, documentation, and interpersonal skills.
• Excellent computer skills, including familiarity with Microsoft Office.
• High school diploma or equivalent.
• 3–5 years of administrative and/or clerical support experience.

Nice To Haves

• Education beyond high school.

Responsibilities

• Manage daily administrative and office support operations, including establishing work priorities and workflow.
• Prepare correspondence, presentations, and reports for key customers.
• Assist with developing and implementing reporting procedures.
• Oversee maintenance of office records and inventories of office supplies and FR clothing.
• Monitor and maintain the safety incentive program and order safety posters.
• Set up new jobs in JDE and distribute them accordingly.
• Support aspects of the company’s random drug testing and CDL program.
• Oversee, maintain, and coordinate processing of employee timesheets and weekly payroll.
• Assist with weekly and monthly reports, payroll records, union benefits, and wages.
• Ensure the execution of company policies and procedures.
• Assist with coordinating field and operational activities in association with Project Managers.
• Review invoices and packing slips for accuracy and completeness.
• Sort invoices and packing slips according to company procedures.
• Assist with copying invoices, timesheets, and special reports.

Benefits

• 401(k) with company match (Traditional and Roth)
• Paid holidays and PTO
• Medical, dental, and vision coverage
• Flexible Spending Accounts
• Health Savings Account
• Accident insurance
• Hospital indemnity insurance
• Critical illness insurance
• LifeLock identity theft protection
• Employee discounts
• Short-term and long-term disability

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED