Administrative Assistant II

DPDHL • South Bloomfield, OH

2d

About The Position

DHL Supply Chain is hiring an Administrative Assistant II to provide administrative and clerical support to management, including managing personnel records. The role works under the general supervision of the General Manager and provides secretarial services and administrative assistance. It calls for discretion and judgment at times, along with courteous, responsive, and accurate communication with associates.

The position supports site management and daily operational and HR processes. Duties include processing weekly payroll, maintaining employee and departmental records, completing system transactions such as terminations and transfers, and carrying out general warehouse administrative work including data entry, reporting, and documentation. The role also serves as a central communication point for associates and coordinates employee engagement activities.

The posted schedule is Monday through Friday, 9 a.m. to 5 p.m. The employee must be flexible to work adjusted schedules, including early mornings or late evenings, based on business needs. The listed pay is $21.10.

Requirements

• Two years of related experience.
• High school diploma or equivalent is preferred.
• At least one year of experience building positive working relationships with associates and leadership across multiple departments.
• At least one year of experience handling sensitive employee matters with professionalism and discretion.
• At least one year of experience adapting quickly to changing business priorities and operational demands.
• At least one year of experience working effectively in a fast-paced, high-volume environment.
• Ability to work adjusted schedules, including early mornings or late evenings, based on business needs.

Nice To Haves

• Familiarity with onboarding, badge creation, orientation coordination, or workforce scheduling.
• Experience coordinating meetings, events, recognition programs, or employee engagement activities.

Responsibilities

• Screen telephone calls and visitors, determining whether to redirect them to subordinate managers or other offices.
• Provide callers with information requiring detailed knowledge of the manager’s area and general knowledge of company policies, practices, and operations.
• Perform confidential administrative functions, including typing, proofreading, and assembling reports or proposals, and taking, transcribing, and distributing meeting minutes.
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review mail directed to management staff, compose responses to routine inquiries, determine which items can be delegated, and forward appropriate items.
• Follow up with subordinate managers on delegated assignments and their status or completion.
• Maintain the administrative filing system, including confidential items.
• Process weekly payroll records and maintain accurate employee records.
• Complete system transactions, including employee terminations and transfers.
• Provide administrative and HR support to site management and support daily operational and HR processes as needed.
• Serve as a central communication point for associates.
• Coordinate employee engagement initiatives and activities.
• Perform general warehouse administrative duties, including data entry, reporting, and documentation.
• Operate office equipment, including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Benefits

• Affordable medical, dental, and vision coverage available beginning on the 30th day.
• PTO program, including paid holidays and vacation.
• 401(k) with company match.
• Tuition reimbursement.
• Training and career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED