Administrative Assistant II

InterVarsity Christian Fellowship•Remote, MA

34d•$16 - $21•Onsite

About The Position

This position will provide administrative support to advance the purpose of InterVarsity. The role involves managing schedules, updating calendars, organizing files, coordinating meeting logistics, processing expense reports, drafting correspondence, providing hospitality, screening communications, and assisting with internal and external communications. The position also requires partnership within the team and with other teams on specific events, and staying current with professional growth and development. Additionally, as required, the role involves raising a portion of salary through personal fundraising.

Requirements

Annually affirm InterVarsity’s Statement of Faith
Minimum of a high school diploma or equivalent education/experience
Basic administrative and organizational skills
A working knowledge of Microsoft Software applications (Word, Outlook, Excel, and PowerPoint)
Ability to handle sensitive information in a confidential manner
Demonstrated ability and commitment to work in a diverse team environment
Familiarity with basic Microsoft applications such as Word and Outlook
Effective oral and written communication skills
Willingness to raise a mutually agreed upon amount of personal support, as required
Ability to work under pressure of deadlines
Ability to prioritize and manage multiple tasks
Open to learn new concepts, methods and skills
Flexible schedule

Responsibilities

Design and maintain daily, monthly, and annual schedules
Updating calendars with staff related dates and events
Organize, maintain and control a wide variety of files; i.e. confidential files, mailing lists, meeting minutes, etc.
Coordinate meeting logistics including travel, housing, meals plans, etc.
Complete and/or verify expense reports and corporate credit card reports
Draft various forms of correspondence and communications upon request
Provide hospitality for in person meetings
Screen and route calls, email, messages, etc. to the appropriate person or team
Respond to voice mail and e-mail inquiries
Aid in the communication between internal and external individuals and departments
Work in partnership within the team and with other teams on specific events
Stay current with technical and professional growth and development
Perform other duties and projects as assigned
As required, raise a portion of salary in an amount or percentage agreed upon with Director.