Administrative Assistant II

Fermilab•Batavia, IL

12d•$23 - $29•Onsite

About The Position

Fermilab is seeking an Administrative Assistant II to provide administrative support to the Infrastructure Services Division. Under general supervision, and drawing on significant knowledge of Laboratory procedures and the assigned area’s operations, this position provides specialized administrative support and performs moderately complex, broad, non-routine, and diversified duties. The role requires a moderate degree of independent decision-making and problem resolution. The position is onsite at Fermilab’s Batavia office. The described work arrangement may change based on business needs and is not guaranteed to remain final. The expected hiring range is $23.39–$28.52; the pay offered depends on factors including responsibilities, qualifications, business considerations, internal equity, and external market pay. The position is not available for relocation assistance, sponsorship assistance, or the referral bonus program. Employment is contingent upon successful completion of a background check and drug screening. New employees must obtain and maintain an HSPD-12 Personal Identity Verification credential and pass a federal background investigation. Employees and certain guest researchers and contractors may also be subject to restrictions concerning participation in foreign-government-sponsored or affiliated activities.

Requirements

High school diploma.
At least 3 years of experience.
Accuracy and attention to detail.
Ability to recognize data inconsistencies.
Ability to research solutions to data inconsistencies.
Ability to work independently with minimal supervision.
Good verbal and written communication skills.
Proficiency with Microsoft Office 365 tools, including Word, Excel, and Outlook.
Administrative and customer service experience.
Knowledge of basic procurement processes.
Knowledge of facility maintenance activities.
Ability to work onsite at the Batavia office.
Compliance with applicable environmental, health, and safety regulations and practices.
Successful completion of a background check and drug screening is required for employment.
Ability to obtain and maintain an HSPD-12 Personal Identity Verification credential, including passing a federal background investigation.

Nice To Haves

Associate degree is desirable.
Familiarity with Microsoft Copilot.

Responsibilities

Perform non-routine, highly detail-oriented duties that may be moderately complex and require data consistency.
Maintain data integrity and make independent decisions in accordance with prescribed procedures.
Communicate effectively with other administrative personnel and subject matter experts.
Provide service to external customers and internal staff.
Work as part of a team to pursue continuous improvement.
Prepare purchase requisitions in the Oracle eBusiness Suite application.
Prepare and maintain FAMIS CMMS work-order details, including invoice costing.
Track purchase-order activity and costing data.
Validate time entered in the KRONOS timekeeping system.
Provide backup coverage for other administrative staff who are on leave or assigned to priority work.
Perform other duties appropriate to the job level.
Perform duties in accordance with applicable environmental, health, and safety regulations and practices.