Administrative Assistant II - Anaclerio Learning Center

University of Florida • Gainesville, FL

12d • $22 - $23

About The Position

The Administrative Assistant II provides administrative, operational, and customer-service support for the Center for Experiential Learning & Simulation (CELS). The role coordinates schedules, meetings, communications, and office logistics for directors and senior leadership; maintains website and social media content; and manages supply inventories for the center and simulated exam room operations. It serves as the primary front-desk contact, fostering a professional and welcoming environment for students, staff, standardized patients, and faculty. The position also monitors and documents attendance for students and standardized patients, prepares reports, maintains data and filing systems, and supports orientation for new standardized patients.

Requirements

• High school diploma or equivalent.
• Four years of relevant experience.

Nice To Haves

• Proficiency in Microsoft Office Suite, including Word, Excel, Access, PowerPoint, and Publisher.
• Associate’s degree or higher.
• Ability to independently plan, organize, and coordinate multiple projects.
• Experience managing calendars.
• Self-motivation and the ability to prioritize work assignments and work autonomously with minimal supervision.
• Strong communication, organizational, and computer skills.
• Impeccable attention to detail.
• Strong interpersonal skills to communicate effectively with faculty, staff, and students.
• Experience with a Content Management System.

Responsibilities

• Schedule and coordinate appointments, meetings, and related logistics for directors and senior staff.
• Prepare reports, correspondence, presentations, and agendas, and arrange meeting refreshments.
• Assist staff with organizing orientation and the first day for new standardized patients.
• Provide administrative assistance to CELS staff as needed.
• Maintain and update website and social media channels to support unit-level communications.
• Manage office and exam-room supply inventories by ordering, receiving, and distributing supplies for the Anaclerio Learning Assessment Center and office operations.
• Greet visitors, manage incoming calls, and receive mail and deliveries as the first point of contact.
• Provide customer service to faculty, staff, students, and external visitors, maintaining a welcoming and professional environment.
• Support routine office inquiries and unit-level procedures with accuracy and attention to detail.
• Monitor and track student and standardized-patient attendance with minimal supervision.
• Maintain accurate attendance records and support compliance with unit procedures.
• Prepare and compile reports on standardized-patient and student attendance, evaluations, and other operational metrics.
• Maintain unit filing systems, structure data for reports, and support data organization.

Benefits

• Low-cost state medical, dental, and vision insurance plans.
• Life and disability insurance.
• Retirement options.
• Paid time off, including 10+ paid holidays and paid family, sick, and vacation leave.
• Personal and professional development opportunities, including UF Training & Organizational Development programs, leadership development, and LinkedIn Learning.
• Tuition assistance through the UF Employee Education Program.
• Public Service Loan Forgiveness (PSLF)-eligible employer.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED