Administrative Assistant II - Anaclerio Learning Center

University of Florida • Gainesville, FL

11d

About The Position

The Administrative Assistant II provides administrative, operational, and customer-service support for the Center for Experiential Learning & Simulation (CELS) at the Anaclerio Learning Assessment Center. The position supports directors and senior staff by coordinating schedules, meetings, communications, and office logistics; preparing reports and correspondence; maintaining website and social media content; and managing supplies for office and simulated exam-room operations.

The role serves as the primary front-desk contact for students, staff, standardized patients, faculty, and other visitors. It also monitors attendance, maintains accurate records and filing systems, compiles operational reports, organizes data, and assists with orientation for new standardized patients. The position requires a high school diploma or equivalent and four years of relevant experience.

Requirements

• High school diploma or equivalent.
• Four years of relevant experience.

Nice To Haves

• Proficiency in Microsoft Office Suite, including Word, Excel, Access, PowerPoint, and Publisher.
• Associate’s degree or higher.
• Ability to independently plan, organize, and coordinate multiple projects.
• Experience managing calendars.
• Self-motivation and ability to prioritize assignments and work autonomously with minimal supervision.
• Strong communication, organizational, and computer skills.
• Impeccable attention to detail.
• Strong interpersonal skills for communicating effectively with faculty, staff, and students.
• Experience with a Content Management System.

Responsibilities

• Provide administrative support to directors and other senior staff.
• Schedule and coordinate appointments, meetings, and related logistics.
• Prepare reports, correspondence, presentations, and agendas, and arrange meeting refreshments.
• Assist staff in organizing orientation and the first day for new standardized patients.
• Provide administrative assistance to CELS staff as needed.
• Maintain and update website and social media channels in support of unit communications.
• Manage office and exam-room supply inventory, including ordering, receiving, and distributing supplies.
• Greet visitors, manage incoming calls, and receive mail and deliveries as the first point of contact.
• Provide customer service to faculty, staff, students, and external visitors, maintaining a welcoming and professional environment.
• Support routine office inquiries and unit-level procedures with accuracy and attention to detail.
• Monitor and track student and standardized patient attendance with minimal supervision.
• Maintain accurate attendance records and support compliance with unit procedures.
• Prepare and compile reports related to standardized patient and student attendance, evaluations, and other operational metrics.
• Maintain unit filing systems, structure data for reports, and support data organization.

Benefits

• Low-cost state medical, dental, and vision insurance.
• Life and disability insurance.
• Retirement options.
• Paid time off, including 10 or more paid holidays and paid family, sick, and vacation leave.
• Personal and professional development opportunities, including UF Training & Organizational Development programs, leadership development, and LinkedIn Learning.
• Tuition assistance through the UF Employee Education Program.
• Eligibility as an employer for Public Service Loan Forgiveness (PSLF).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED