Administrative Assistant II

Trane Technologies • Sioux Falls, SD

21d • Onsite

About The Position

The Administrative Assistant II provides proactive office support and front-line administrative assistance at an on-site location. The role supports local leaders and the Area General Manager, answers and directs calls, welcomes visitors, helps maintain office facilities and supplies, assists with marketing, and coordinates meetings, training, events, and associate culture projects. The position may be assigned other functions and occasionally requires overtime.

Requirements

• High school diploma or GED, and two to three years of related experience with a multi-line phone system preferred, or an equivalent combination of education and experience.
• Working knowledge of Microsoft Office products.
• Proficiency in Microsoft Office Suite, specifically Excel.
• Ability to multitask.
• Strong communication skills.
• Problem-solving ability.
• Willingness to support others.
• Attention to detail.
• Ability to lift up to 25 pounds.

Nice To Haves

• Two to three years of related experience with a multi-line phone system.

Responsibilities

• Answer and direct calls on a multi-line phone system in a courteous, timely, and professional manner.
• Assist local leaders with projects and requests.
• Support the Area General Manager with scheduling and related planning.
• Assist with marketing efforts for the sales team.
• Coordinate local pool vehicles.
• Coordinate mail and outgoing packages, and sort and distribute daily mail to departments and associates.
• Order office, event, and building supplies, and restock supplies for company and customer events.
• Coordinate company events, including organizing catering and food vendors for meetings and training.
• Coordinate facilities needs and manage office vendors, such as cleaning and pest services.
• Maintain communication boards throughout the building.
• Ensure break rooms are clean and coffee and Coke machines are cleaned and maintained.
• Coordinate training in the training room for visitors and associates.
• Maintain the visitor log and notify the appropriate party when visitors arrive.
• Troubleshoot the phone system and make minor changes.
• Set up and break down meeting events.
• Train phone-support backups and ensure coverage during absences.
• Coordinate the annual health event.

Benefits

• Health insurance for the employee and family, with benefits beginning on day one.
• Holistic wellness programs with incentives.
• Fertility coverage and adoption/surrogacy assistance.
• Up to 15 vacation days, paid holidays, and sick leave.
• Additional options to support volunteer and parental leave.
• 401(k) match.
• Educational and training opportunities through company programs.
• Tuition assistance and student debt support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED