Admin Asst II FT, Day

Prisma Health•Richland, WA

20h•Onsite

About The Position

Provides advanced clerical and administrative support to the department. Uses computer skills to perform complex duties, including word processing, database management, presentation graphics, email, and spreadsheet preparation. Interacts with internal and external customers at all levels, which may include community leaders. Performs primarily project-oriented work and may coordinate projects involving multiple departments. Analyzes issues, conducts research, and offers solutions. Works with minimal supervision and exercises independent judgment when completing tasks.

Requirements

High school diploma or equivalent, or post-high-school diploma/highest degree earned.
Two years of administrative or office support experience.
Proficient computer skills, including word processing, spreadsheets, databases, and data entry.

Responsibilities

Answers phone calls, directs callers to the appropriate person, takes messages, or provides information; advises the executive when necessary.
Maintains the supervisor’s calendar; schedules appointments and multi-department meetings; coordinates travel when necessary; prepares meeting documents; attends meetings as requested to take minutes; and arranges audiovisual equipment or catering when appropriate.
Sets up and maintains departmental records, including reports, committee minutes, agendas, time and attendance information, policies and procedures, and forms.
Composes correspondence, prepares presentations as directed by the supervisor, prepares and distributes reports as requested, and maintains departmental databases.
Screens, sorts, and distributes mail and other incoming documents; responds to requests or brings them to the supervisor’s attention when appropriate.
Orders and maintains departmental supplies and coordinates the care and maintenance of departmental equipment.
Faxes, scans, and copies documents in a timely manner.
Completes assigned departmental projects.
Performs other duties as assigned.
Complies with Prisma Health’s purpose: “Inspire health. Serve with compassion. Be the difference.”