Administrative Assistant - Level II

ad333ea2-8bdb-4f34-a4b4-928a2644de1c•Arlington, VA

1d•$58,000 - $68,000•Hybrid

About The Position

AttainX is seeking an Administrative Assistant II to provide administrative, scheduling, meeting logistics, and records support for CISA’s national-level coordination bodies, specialized councils, cross-sector councils, and high-visibility working groups. The role supports the Stakeholder Engagement Division through critical infrastructure engagement and advisory services. Work is performed primarily at DHS CISA facilities in Arlington, Virginia; telework is permitted only with COR approval. The position supports unclassified activities and requires safeguarding sensitive Government information. General hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Eastern Time, excluding federal holidays, with flexibility for emergent events. Government-directed travel may be required.

Requirements

Two to four years of related administrative, executive support, meeting coordination, or office operations experience.
High school diploma or equivalent.
Experience coordinating calendars, correspondence, meeting logistics, meeting minutes, records, and action-item follow-up.
High proficiency with Microsoft Office, email, collaboration platforms, and document tracking tools.
Strong organization, attention to detail, professional communication, and discretion when handling sensitive information.
Knowledge of FACA, DHS Directive 093-01, General Records Schedule 6.2, and high-visibility interagency coordination processes.
U.S. citizenship and authorization to work in the United States.
Ability to obtain and maintain a favorable DHS fitness determination (Public Trust), complete the appropriate background investigation, and maintain required facility and system access.

Nice To Haves

Associate’s or bachelor’s degree in business administration or a related field.
Microsoft Office Specialist: Associate (Microsoft 365 Apps) certification.

Responsibilities

Maintain meeting schedules, recurring calendars, membership databases, distribution lists, and participation records.
Coordinate virtual and onsite meeting logistics, registration, attendance, materials, and stakeholder communications.
Update engagement trackers daily and follow up on pending administrative actions and deadlines.
Route meeting packages and correspondence using approved platforms and maintain document review and acceptance logs.
Prepare factual notes and coordinate post-engagement summaries and action updates within three business days unless directed otherwise.
Support rapid meeting arrangements during emergent events and maintain auditable records under applicable federal requirements.
Perform assigned unclassified engagement duties and safeguard sensitive Government information through approved access, records, and distribution procedures.
Perform other related duties as assigned.