Administrative Assistant II

Universities of Wisconsin•Stevens Point, WI

16d

About The Position

University College fosters student success in and outside the classroom through academic support structures and coordinated, intentional, and inclusive services and opportunities. The Administrative Assistant II supports University College programs, assists with travel arrangements and reimbursements, provides search and screen support, and performs day-to-day office functions. The position reports to the Administrative Specialist for University College and also supports the Dean, Associate Dean, and Administrative Specialist with projects. The role may support a branch campus as needed.

Requirements

Ability to work independently and as part of a team.
Strong verbal and written communication skills.
Demonstrated organizational skills.
Experience in a fast-paced office environment.
Experience with technology and software, including MS Office.
Ability to work effectively with people from a variety of culturally diverse backgrounds.

Responsibilities

Serve as a first point of contact, provide basic organizational information by phone, in person, and through other communication channels, and route complex inquiries to appropriate entities.
Provide administrative support, including scheduling, document and record management, and handling mail and deliveries.
Coordinate communications with internal and external groups for the Dean.
Coordinate room schedules and arrange and set up meetings, conferences, and webinars; respond to EMS requests.
Manage University College search and screen committees throughout the recruiting and hiring process.
Facilitate staff travel arrangements and travel reimbursements.
Maintain office supply inventory and place and verify supply orders.
Assist the Dean, Associate Dean, and Administrative Specialist with projects.
Maintain confidentiality of department communications and operations.
Support a branch campus as needed.
Issue contracts and provide administrative support for the Pointers Connect Internship program.
Provide administrative support for the University Honors Program and the undergraduate research (URSCA) program.
Assist with planning and supporting annual conferences.
Provide administrative support to the Dean for the academic and tuition appeals process.
Collaborate with internal and external program partners.
Track and facilitate payment and/or reimbursement of expenses.
Collect, analyze, and prepare communication materials from established sources using technology.
Send, receive, copy, and distribute communications according to established policies and procedures.
Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations.
Maintain electronic and physical records using established organizational systems and procedures.