Administrative Assistant II

Reno-Tahoe Airport Authority•Reno, NV

7d•$25 - $33

About The Position

The Reno-Tahoe Airport Authority (RTAA) is hiring an Administrative Assistant II for its Commercial Business Development team. The position performs a wide variety of complex and responsible clerical, secretarial, and administrative support functions, with an emphasis on maintaining complex and specialized contracts and records, preparing and reviewing data, and coordinating the division’s programs, initiatives, and activities. The position reports to the Director of Commercial Business. The work requires excellent business communication, organizational, budgetary, and analytical skills; the ability to manage multiple projects and meet deadlines; and a high degree of proficiency with Microsoft Office Suite. The position is hourly and overtime eligible. Work is performed mostly in an office environment, with possible outdoor work and increased physical activity when supporting events, activities, and operational needs.

Requirements

High school diploma or equivalent certificate.
Two years of increasingly responsible clerical, office, and administrative support experience.
Excellent business communication skills.
Strong organizational, budgetary, and analytical skills, including the ability to meet deadlines while managing multiple projects.
High degree of proficiency in Microsoft Office Suite.
Valid Nevada Driver's License.
Ability to obtain and maintain eligibility to hold a Security Identification Display Area (SIDA) badge.

Nice To Haves

Previous experience handling cash and credit card transactions.

Responsibilities

Establish and maintain effective working relationships with Authority Board members and executives, government officials, staff, community and business leaders, customers, the media, the public, and others.
Maintain and update systems to ensure agreements, permits, amendments, and renewals are processed according to RTAA policies and procedures.
Assist with payment processing, including receiving payments or directing them to the appropriate department; issue and validate permits or authorizations after payment confirmation; and provide guidance on related processes and requirements.
Prepare and process monthly billing, revenue reports, and financial records, and coordinate with Accounting and other departments on matters involving airport operators and vendors.
Maintain systems and records related to airport operator and vendor activities, and issue applicable passes, permits, and authorizations.
Participate in the development, administration, tracking, and monitoring of the department budget; review and process forms, documents, and orders; and prepare periodic financial status reports and budget documents.
Create, format, edit, and produce documents, forms, reports, correspondence, spreadsheets, charts, presentations, graphics, invitations, flyers, posters, signage, and other materials for departmental programs, events, and initiatives.
Review drafts for accuracy, completeness, and compliance with RTAA standards, policies, and procedures; proofread and correct materials; and ensure documents submitted for signature are accurate and complete.
Assist with preparing, coordinating, and submitting requests for information, bids, requests for proposals, and related materials; and help post and maintain departmental information on RTAA websites as requested.
Coordinate logistics, schedules, and materials for travel, meetings, events, and other departmental activities and initiatives; support special assignments as directed by management.
Interact with RTAA senior leadership, managers, supervisors, employees, and members of the public about day-to-day matters.
Receive and screen telephone calls, respond to information requests, and attempt to resolve complaints personally or through appropriate referral, using sensitivity and sound judgment.
Perform other duties as assigned.