Administrative Assistant II

University of Central Florida•Orlando, FL

1d•Onsite

About The Position

The Kanouff School of Data, Mathematical, and Statistical Sciences (SDMSS) is seeking an Administrative Assistant II to perform complex administrative, fiscal, and project coordination functions. The role includes autonomous facilities management, budget tracking for student organizations, and direct supervision of student work-study staff, requiring specialized knowledge and independent decision-making beyond general administrative support. The position is based on-site at UCF, which is the primary work location and an essential function of the role. The work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The appointment is regular, with an expected salary of $17.64 to negotiable. Applicants must be authorized to work for any U.S. employer; visa sponsorship and H-1B transfers are not available. UCF expects employees to reside in Florida when employment begins unless the job posting states otherwise.

Requirements

High school diploma or equivalent and at least 2 years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
Applicants must be authorized to work for any U.S. employer; visa sponsorship and H-1B transfers or employment-based visa processing for individuals currently sponsored by another employer are unavailable.
Ability to work on-site at UCF as the primary work location.

Nice To Haves

Strong written and verbal communication skills and the ability to interact professionally with students, faculty, and visitors.
Strong organizational skills, including the ability to track physical assets and maintain accurate electronic records of inventory, requests, and deadlines.
Experience with Microsoft Office, including Word, Excel, and Outlook, and enterprise systems including PeopleSoft and Workday.
Ability to collaborate within and across teams, adapt, solve problems, and learn new processes quickly.
Applicants are encouraged to include a resume and cover letter.

Responsibilities

Independently manage and track the unit’s physical assets, including issuing and collecting keys and room access for approximately 100 faculty, postdoctoral researchers, and graduate students.
Serve as the primary administrative liaison for the Mathematics Safety Team and coordinate complex building work orders and property asset management.
Manage official internal and external communications on behalf of the Director and School.
Organize faculty meetings and serve as recording secretary by taking attendance and minutes.
Manage high-volume, sensitive academic support tasks, including building-wide room reservations and secure copying and distribution of faculty exams.
Coordinate student employment and onboarding, including recruitment support, interview scheduling, hiring documentation, onboarding, training coordination, and ongoing administrative support.
Directly supervise 4–6 Federal Work Study students on a daily basis.
Manage and track budgets for multiple School student organizations, including processing receipts and reconciling accounts.
Coordinate complex administrative projects, such as faculty office transitions.
Process travel arrangements for colloquium speakers and visitors.
Provide front-desk coverage, screen complex incoming calls, triage visitor issues, and resolve them or direct them to the appropriate contact.
Order departmental supplies and coordinate textbook documentation.