Administrative Assistant II

DHL Supply Chain • Goodyear, AZ

7d

About The Position

DHL Supply Chain is hiring a Seasonal Administrative Assistant II to provide administrative and clerical support to management, including managing personnel records. The role works under the general supervision of the General Manager, provides secretarial and administrative assistance, and uses discretion and judgment when responding to associates and handling confidential information. The position serves as a central communication point for associates and provides courteous, responsive, and accurate information.

The role supports weekly payroll, system terminations and transfers, HR management, employee engagement, and warehouse administration. The schedule is Tuesday through Saturday, 2:00 PM to 10:30 PM. Flexibility to come in early or stay late is required. Pay is $22.55 per hour.

DHL Supply Chain describes itself as the world’s largest logistics company and states it is certified as a Great Place to Work in the US and Canada.

Requirements

• At least one year of administrative experience is stated in the introductory qualifications.
• Two years of related experience is listed under required education and experience.
• High school diploma or equivalent is preferred.
• Data-entry skills and a basic understanding and application of Microsoft Outlook, Teams, and Excel.
• Detail-oriented, with strong communication and time-management skills.
• Strong verbal and written communication skills.
• Proficient with word-processing, spreadsheet, and presentation software.
• Ability to file, alphabetize, and sort.
• Ability to learn new software systems and tasks quickly.
• Ability to learn the manager’s areas of responsibility and company policies, procedures, and operations.
• Ability to read and concentrate during computer data entry, typing, and proofreading, for up to 50% of the time.
• Ability to be flexible to come in early or stay late.

Nice To Haves

• Kronos knowledge is preferred.
• Oracle HR System knowledge is preferred.
• Bilingual ability is preferred but not required.

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices, and operations.
• Perform confidential administrative functions, including typing, proofreading, and assembling reports or proposals, and taking, transcribing, and distributing meeting minutes.
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review mail directed to management staff.
• Compose responses to routine inquiries, determine which items can be delegated, and forward appropriate items.
• Follow up on assignments delegated to subordinate managers regarding status and completion.
• Maintain the administrative filing system, including confidential items.
• Process weekly payroll records.
• Support system terminations, system transfers, HR management, employee engagement, and warehouse administration.
• Serve as a central communication point for associates.
• Operate office equipment, including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Benefits

• Affordable medical, dental, and vision coverage beginning on the 30th day.
• PTO program for all associates, including paid holidays and vacation.
• 401(k) with company match.
• Tuition reimbursement program.
• Training and career advancement opportunities.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED