Administrative Assistant II

Bowman Consulting Group, Ltd. • Hanover, NH

46d • Onsite

About The Position

Bowman is hiring an Administrative Assistant II to support an operations team or department through all phases of business. The role includes support for proposals and response letters, work and change orders, submittals, and research. The position works under moderate supervision on moderately complex assignments, with work frequently reviewed by senior staff. It may also review work produced by junior staff for quality assurance.

The Administrative Assistant II supports office and project operations by coordinating meetings, communicating with clients and colleagues, handling correspondence and records, managing incoming and outgoing mail, maintaining office supplies, assisting with timesheets and invoicing, and preparing reports. The role requires balancing changing and time-sensitive priorities while working independently and collaboratively. The position is based in an indoor professional office environment in Etna, New Hampshire.

Requirements

• High school diploma or GED, or commensurate relevant experience.
• Three or more years of experience in an administrative role.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Basic understanding of clerical procedures and systems, such as record keeping and filing.
• Professional appearance, approach, and demeanor.
• Ability to work independently and within a team environment.
• Strong motivation and problem-solving attitude.
• Strong sense of urgency in responding to constituents.
• Effective verbal and written communication skills.
• Strong work ethic and commitment to quality.
• Ability to operate independently with limited direction.
• Ability to establish effective working relationships with internal leaders and peers, as well as external clients.
• Ability to manage multiple time-sensitive tasks.

Nice To Haves

• Associate or bachelor's degree preferred.
• One year of administrative experience in a relevant industry preferred.

Responsibilities

• Greet scheduled visitors and accompany them to the appropriate area or person.
• Coordinate and arrange meetings, prepare agendas, and reserve and prepare facilities.
• Communicate with internal and external clients, Project Managers, and other staff on project-related matters.
• Serve as a liaison between workgroups and outside stakeholders, including suppliers and clients, as needed.
• Liaise with corporate headquarters and distribute relevant information to local office staff.
• Compose and edit correspondence in Word and create and maintain spreadsheets in Excel.
• Organize and maintain filing systems, correspondence, and other records.
• Collect and research data using company programs.
• Copy correspondence and other printed materials; prepare outgoing mail and correspondence.
• Compose and type routine correspondence and spreadsheets.
• Provide receptionist coverage as required, including receiving and screening telephone calls, answering questions, and taking accurate messages.
• Create and track work requests.
• Assist with timesheet and invoicing processes for assigned departments and review department invoices for accuracy.
• Perform administrative tasks including document coding, copying, scanning, printing, binding, collating, data entry, and research.
• Anticipate future needs and respond to changing situations.
• Manage competing priorities, organize workflow, and collaborate with colleagues to balance workloads.
• Research and prepare reports related to departmental projects and activities.
• Receive, scan, date, distribute, and file incoming mail.
• Maintain office supply inventory, anticipate supply needs, and place and expedite orders.
• Perform special projects as assigned and assist other administrative team members as needed.
• Review work produced by junior staff for quality assurance.

Benefits

• Medical, dental, vision, life, and disability insurance.
• 401(k) retirement savings plan with company match.
• Paid time off, sick leave, and paid holidays.
• Tuition reimbursement and professional development support.
• Discretionary bonuses and other performance-based incentives.
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts. Eligibility for certain benefits may vary based on position, location, and employment status.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED