Administrative Assistant I - 1st Shift

MSI Express•Grand Prairie, TX

11d

About The Position

The Administrative Assistant I supports daily Human Resources activities by assisting with and administering company policies and procedures. The role may also contribute to HR initiatives and project teams. Working independently under the general direction of the Area HR Manager, the position provides administrative support, including records management, payroll, and personnel records, as well as advanced administrative support for senior management. It provides courteous, responsive, and accurate information to associates and serves as a central communication point for HR and associate-relations matters.

Requirements

Detailed knowledge of company operations, organizational procedures, and personnel.
Continuous use of technical and business vocabulary.

Responsibilities

Respond to internal and external HR inquiries and requests, providing assistance when appropriate.
Redirect HR-related calls and distribute correspondence to the appropriate team member.
Maintain personnel-related records, including payroll, personal information, leave, and turnover data, in paper and database formats, and ensure employment requirements are met.
Liaise with other departments and functions, including payroll and benefits.
Support recruitment and hiring by sourcing candidates, conducting phone screenings, performing background checks, assisting with shortlisting, and issuing employment contracts.
Assist supervisors with performance-management procedures.
Assist with ad hoc HR projects, such as collecting employee feedback.
Prepare confidential and specialized recurring reports, including reports on personnel data.
Handle confidential administrative details and maintain confidential filing systems and supervisor or manager files.
Maintain the manager’s calendar and schedule meetings and appointments.
Arrange travel and hotel accommodations and compile and submit expense reports.
Open and review HR mail, respond to routine inquiries, determine which items can be delegated, and compose responses to routine inquiries.
Coordinate high-level meetings with MSI associates, business-unit-wide meetings, and candidate interviews.
Follow up on assignments delegated to subordinate managers to check status and completion.
Operate office equipment, including fax machines, copiers, printers, and binding machines.
Perform additional duties as assigned by management.