Administrative Assistant I - Biology & STEM Center

Bradley University•Peoria, IL

6d•Onsite

About The Position

The Administrative Assistant I provides administrative support for Bradley University's Department of Biology and STEM Center. The role supports undergraduate and graduate students, faculty, department leadership, and program staff. Duties include budget and supply monitoring, communications and records management, preparation of course and departmental materials, student registration support, payroll preparation, and travel arrangements. The position is performed in a normal office environment that is typically moderately quiet, with little exposure to outdoor temperatures, dirt, or dust. Applicants must submit a cover letter addressing the position qualifications, a current resume, and complete contact information for three professional references. Employment is contingent on satisfactory completion of a criminal background check. Bradley University offers health, dental, vision, life and disability coverage, FSA and HSA options, retirement plan options, and tuition remission benefits for employees and dependents.

Requirements

Three years of office experience demonstrating the ability to work independently.
Ability to interact and communicate effectively in person, by email, and by telephone with students, parents, University personnel, and external constituents.
Proficiency in word processing programs, spreadsheets such as Excel, and database management applications, including mail merge procedures.
Knowledge of basic accounting procedures.
Ability to compose correspondence.
Editing and proofreading skills.
Ability to use basic office equipment, including a computer, phone system, copier, duplicator, and scanner.
Ability to use sound judgment to make decisions.
Ability to perform detailed job tasks accurately.
Ability to show respect and sensitivity for cultural differences.
Ability to work with sensitive information.
Ability to handle multi-step processes and coordinate or manage multiple projects and tasks simultaneously and on deadline.
Mental and physical capabilities to perform the essential functions of the position, with or without reasonable accommodation.

Responsibilities

Assist undergraduate and graduate students.
Work closely with the department chair, program director, and graduate coordinator.
Monitor budgetary accounts.
Maintain supplies inventory and work with faculty on supply orders for research and teaching labs.
Coordinate and receive telephone communications from students, parents, and visitors.
Sort and distribute mail.
Prepare, type, and duplicate correspondence, reports, exams, syllabi, manuscripts, handouts, and materials for classes and STEM Center activities.
Compile book orders and advisor lists.
Maintain student files and records.
Compile information and materials for advisors.
Assist students with class registration, change of major, transfer work, course change, cancellation, and addition forms.
Enter students with registration, reserve, and wait lists.
Compile and tabulate student course evaluations.
Prepare departmental student payroll.
Arrange travel.
Perform other related duties as assigned.