Undergraduate Administrative Assistant - Biology

The Pennsylvania State University • University Park, FL

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About The Position

The Eberly College of Science Biology Department at The Pennsylvania State University is seeking an Administrative Assistant – Intermediate Support to support the undergraduate education team, faculty teaching undergraduate courses, and the Associate Head of Undergraduate Education. The role supports course accessibility, student timekeeping, make-up exam scheduling, data collection and summaries, undergraduate budget documentation, class and meeting scheduling, student enrollment, and advising staff.

Requirements

• GED or high school education.
• At least 2 years of relevant experience; relevant education may be accepted in lieu of experience.
• Strong investigative skills and creative thinking to improve existing and develop new duties and business processes.
• Excellent communication, organization, and customer service skills.
• Ability to work independently and in a team environment.
• Proficiency in Microsoft Office Suite, especially Excel.
• Positive, professional, and efficient work style.
• Initiative, collegiality, and accuracy, and the ability to promote effective relationships among diverse team members.
• Successful completion of required background checks.
• Authorization to work in the U.S.; Penn State does not sponsor or take over sponsorship of a staff employment visa.

Nice To Haves

• Experience with Penn State's LionPATH system.
• Experience with or openness to learning and using Microsoft Power Automate and AI tools to support processes for large numbers of students.

Responsibilities

• Support faculty with accessibility efforts in courses.
• Act as timekeeper for students and schedule exam make-ups.
• Coordinate, collect, and summarize data from assessment surveys, research credit forms, LionPATH queries about students and courses, SEEQ teaching evaluations for lab teaching assistants and faculty promotion and tenure reviews, and learning assistant applications.
• Monitor and summarize undergraduate budget data.
• Collect and organize receipts, travel information, and related documentation for submission to the appropriate financial hubs for processing.
• Assist with scheduling classes, rooms, and meetings.
• Enroll students in classes using Penn State LionPATH.
• Support advising staff as needed.

Benefits

• Medical, dental, and vision coverage.
• Retirement plans.
• Paid holidays, vacation, and sick time.
• 75% tuition discount for employees and eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED