Undergraduate Administrative Assistant - Biology

Penn State University•University Park, IL

2d•$40,608 - $58,836

About The Position

The Eberly College of Science Biology Department at The Pennsylvania State University is seeking an Administrative Assistant – Intermediate Support to support the undergraduate education team, faculty teaching undergraduate courses, and the Associate Head of Undergraduate Education. The role supports course accessibility, assessment and student-related data collection, undergraduate budgets, class and meeting scheduling, student enrollment, and advising staff.

Requirements

High school diploma or GED and at least 2 years of relevant experience; relevant education may be accepted in lieu of experience.
Strong investigative skills and creative thinking to improve existing duties and develop new duties and business processes.
Excellent communication, organization, and customer service skills.
Ability to work independently and in a team environment.
Proficiency in Microsoft Office Suite, especially Excel.
Positive, professional, and efficient work style.
Initiative, collegiality, accuracy, and the ability to promote effective relationships among diverse team members.
Successful completion of required background check(s).
Must be authorized to work in the U.S.; Penn State does not sponsor or assume sponsorship of staff employment visas.

Nice To Haves

Experience with Penn State's LionPATH system.
Experience with or openness to learning and using Microsoft Power Automate and AI tools to support processes for large numbers of students.

Responsibilities

Support faculty with accessibility efforts in courses, act as a timekeeper for students, and schedule exam make-ups.
Coordinate, collect, and summarize assessment surveys, research credit forms, LionPATH queries about students and courses, SEEQ teaching evaluations for lab teaching assistants and faculty promotion and tenure reviews, and learning assistant applications.
Monitor and summarize undergraduate budget data and collect and organize documentation such as receipts and travel information for submission to the appropriate financial hubs for processing.
Assist with scheduling classes, rooms, and meetings, and enroll students in classes using Penn State LionPATH.
Support advising staff as needed.