OPS ADMINISTRATIVE ASSISTANT I - 31902075

State of Florida • TALLAHASSEE, FL

42d • Onsite

About The Position

The Administrative Assistant I provides administrative support to multiple program areas in the Office of Human Resources at the Florida Division of Emergency Management, including Time and Attendance, Recruitment, Benefits, Public Records, and the Internship Program. The position is located in Tallahassee, Florida, and pays $20.00 per hour.

Duties include scanning, copying, data entry, spreadsheet maintenance, drafting and editing documents, and preparing and completing work products. The assistant maintains active and inactive personnel and payroll files, updates filing systems as required, and processes employment verification and public records requests, including redaction when required under section 119, Florida Statutes. The role also assists with intern applications, selection, and onboarding; special projects; and timekeeping, recruitment, classifications, and benefits activities. Other duties may be assigned.

During emergency events, employees may have to work irregular or extended hours, including nights, weekends, and holidays; work more than eight hours per day; work away from their official headquarters; perform additional duties; and deploy to emergency sites with limited notice. Deployment in support of disaster response may last up to 14 days if needed. Successful completion of background screening is required.

Requirements

• At least two years of experience in an administrative capacity in a professional office setting; human resources experience is preferred.
• Experience using Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to learn and navigate FDEM enterprise business systems.
• Ability to communicate effectively orally and in writing.
• Ability to compose, review, and edit correspondence for grammatical and formatting corrections.
• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Excellent customer service skills and ability to communicate with staff at all levels and outside agencies.
• Ability to manage multiple tasks and priorities, sometimes with short notice and time-limited deadlines, and follow projects through to completion.
• Ability to conduct research and prepare reports.
• Ability to work more than eight hours per day, including nights, weekends, and holidays, and deploy for up to 14 days in support of disaster response when required.

Nice To Haves

• Administrative experience in a professional office setting, preferably in human resources.

Responsibilities

• Provide administrative support to OHR program areas, including Time and Attendance, Recruitment, Benefits, Public Records, and the Internship Program.
• Scan, copy, enter data, maintain spreadsheets, draft and edit documents, and prepare and complete work products.
• Maintain active and inactive personnel files and payroll files, and make necessary changes to filing systems.
• Process employment verification and public records requests, including redaction when required, in accordance with section 119, Florida Statutes.
• Assist with the Internship Program application process, selection, and intern onboarding.
• Assist with special projects for OHR, other FDEM areas, and outside agencies.
• Assist with timekeeping, recruitment, classifications, and benefits as needed or requested.
• Perform other duties as assigned.
• During declared emergencies, work extended or irregular hours, including nights, weekends, and holidays, and deploy to support disaster response when required.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed