OPS Administrative Assistant II

The Fifth Judicial Circuit•Tavares, FL

About The Position

This position performs secretarial, administrative support, and clerical duties for Court Administration, including administrative support related to criminal cases for the Lake County Veterans Treatment Court. The Administrative Assistant prepares correspondence, detailed reports and charts, memoranda, and other materials using Microsoft Office applications and a personal computer. Duties also include maintaining an office filing system, entering data, ordering and maintaining supplies, arranging travel, scheduling meetings, training events, and conferences, and preparing materials for supervisor presentations. The position conducts research and analyzes information, enters data in the Drug Court Case Management System (DCCM), and prepares reports and organizes informational documents from the jail for the court. It involves working with state court system personnel, vendors, judges, non-judicial officers, participants, and the public. The employee administers oral-swab drug tests and mails specimens for testing and confirmation. The role requires independent work and discretion when handling confidential and sensitive information. Work is performed under the general supervision of the Lake County Veterans Court Manager.

Requirements

Graduation from a standard high school.
Six years of secretarial or staff experience, including one year in a senior secretary or comparable position, is preferred.
A bachelor's degree from an accredited four-year college or university may substitute for the recommended experience.
Knowledge of and ability to use a computer and applications such as Microsoft Office.
Knowledge of English grammar, spelling, and punctuation.
Ability to communicate clearly and act patiently with the general public.
Ability to maintain confidentiality concerning sensitive information.
Ability to work under pressure and meet deadlines.
Ability to plan and establish priorities for work assignments.
Ability to maintain regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Some travel within the Fifth Circuit may be required.

Nice To Haves

Six years of secretarial or staff experience, including one year in a senior secretary or comparable position, is preferred.

Responsibilities

Type correspondence, detailed reports and charts, memoranda, and other materials using Microsoft Office applications and a personal computer.
Establish and maintain a comprehensive office filing system.
Perform data entry and maintain supplies, including ordering supplies.
Prepare travel arrangements and schedule meetings, training events, and conferences.
Prepare materials for supervisor presentations.
Research and collect data, analyze information, and enter data into the Drug Court Case Management System (DCCM).
Provide reports and organize informational documents from the jail for the court.
Administer oral-swab drug tests and mail specimens for testing and confirmation.
Work with court system personnel, vendors, judges, non-judicial officers, participants, and the public.
Handle confidential and sensitive information with discretion.