OPS ADMINISTRATIVE ASSISTANT II - 71900357

State of Florida • Tallahassee, FL

13d

About The Position

Under the direct supervision of the Chief of Administrative Services, this position provides administrative support to the Director’s Office and program. The employee must meet and maintain FCIC/NCIC CJIS certification as required by policy.

The role supports office operations, including phone and mail handling, conference room calendar maintenance, vendor and applicant escorting, and meeting support. It also coordinates procurement activities for the division, serves as a liaison with the Office of General Services and division business office for routine purchases, performs purchasing functions using the statewide procurement system (MFMP), and assists the division Property Custodian.

Requirements

• Meet and maintain FCIC/NCIC CJIS certification as required by policy.
• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of methods of data collection.
• Knowledge of principles and techniques of effective communication.
• Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to use problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Responsibilities

• Provide administrative support to members within the Director’s Office.
• Answer incoming phone calls for the Director’s Office.
• Receive and deliver incoming mail.
• Maintain conference room calendars.
• Escort vendors, applicants, and others as requested.
• Provide administrative support in meetings as requested.
• Coordinate division procurement activities to ensure compliance with state laws, rules, agency policies, and procedures.
• Serve as a liaison with the Office of General Services and the division business office for routine purchases.
• Perform purchasing functions and procedures using the statewide procurement system (MFMP).
• Assist the division Property Custodian.

Benefits

• HMO and PPO health insurance options, with premiums starting as low as $50 per month (OPS members working 30 or more hours per week only).
• $25,000 in automatic life insurance coverage (OPS members working 30 or more hours per week only).
• Tax-deferred medical reimbursement account (OPS members working 30 or more hours per week only).
• Supplemental insurance options, including dental, vision, and disability coverage (OPS members working 30 or more hours per week only).
• Opportunities for professional growth through training, team building, and mentoring.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed