Administrative Assistant I-Nursing Operations Management department- Mount Sinai Hospital-Full Time-Day shift-9A-5P

Mount Sinai Health System•New York, NY

15d•$22 - $35•Onsite

About The Position

The Administrative Assistant I provides administrative support to one or more individuals, a department, or a division. The role assists a supervisor with routine personnel, budget, and operational details and typically reports to a manager, director, or division head. This position is in the Nursing Operations Management department at Mount Sinai Hospital and is listed as full-time, day shift, 9:00 a.m. to 5:00 p.m.

Requirements

Associate degree in Secretarial Science or a related field, or a high school diploma/GED plus two years of related experience.
Two to three years of administrative or medical office experience required.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Serves as an intermediary between the supervisor and departmental staff by transmitting written and oral requests, messages, and instructions.
Assists with budget preparation and monitors and maintains expense records for variance reporting.
Assists with planning and logistical coordination for meetings, office activities, forums, and conferences.
May review and revise informational materials about program or departmental operations, and drafts, edits, and formats materials such as flyers, leaflets, and letters.
May prepare meeting minutes, agendas, correspondence, statistical reports, tables, and other documents, and transcribe dictation as needed.
Prepares and follows up on purchase orders, change orders, check requests, and petty cash vouchers; processes and follows up on tuition and other reimbursement forms for assigned staff.
Makes travel arrangements and accommodations, and prepares travel reimbursements and expense reports.
Screens and prioritizes incoming mail, responds where appropriate, and distributes mail requiring attention to the appropriate individuals.
Screens telephone calls, answers routine inquiries, or refers callers to the appropriate individual.
May screen and schedule patient appointments, arrange referrals for special testing or doctor visits, and maintain patient billing records for submission.
May maintain employee and/or patient files.
May assist with payroll processing and/or maintain the department's PTO system.
May track staff professional-license expiration dates and notify staff of upcoming expirations to help prevent suspension.
Performs other related duties.