Administrative Assistant, Human Resources

Child & Family Resources•Tucson, AZ

5d•Onsite

About The Position

This position provides administrative support for Human Resources. Duties entail administrative and project based functions including arranging meetings, handling information requests, maintaining databases, preparing reports and filing. The individual is often privy to confidential information and must handle this information with discretion.

Requirements

Associate’s degree and two years of experience, or an equivalent combination of education and relevant experience required.
Strong written and verbal communication skills.
Exercises discretion in acquiring and disseminating confidential and proprietary information.
Ability to problem solve, interpret instructions from diverse individuals, and recommend solutions.
Advanced Microsoft Office skills and database management experience required.
Strong organization skills, attention to detail and ability to multitask.
Ability to support and implement department projects, policies, goals and objectives.
Comply with agency and program policies and procedures including confidentiality, employee conduct, computer usage and dress code.
Meet program/department’s performance and productivity standards.
Attend required agency and program/department meetings.
Adhere to the schedule agreed upon with the supervisor.
Follow and model CFR’s core values.
Participate in PQI initiatives.
Must be eligible and able to obtain a Level one fingerprint card.
Must have a valid driver’s license, a vehicle and meet agency liability insurance requirements.

Nice To Haves

PHR or SPHR certification a plus.
Paycom experience a plus.

Responsibilities

Provides ongoing administrative support including preparing and editing presentations, reports, correspondence and other documents.
Processes new hire paperwork including I-9 documentation and payroll-related documents.
Maintains human resources systems (i.e., Paycom, Relias) compiles data, and generates reports.
Administers employment tests including drug screening, fingerprint clearance cards and MVR reports.
Maintains the Human Resources sections of the Intranet and agency organization charts.
Coordinates various training sessions including CPR and First Aid training.
Assists with reward and recognition programs.
Covers receptionist daily lunch breaks as scheduled and serves as back up for the position.
Prepares electronic personnel, benefits and HR-related files, and files documents into appropriate folders.
Serves as back up for new hire orientation.
Monitors, responds to and distributes incoming communications including the HR Inbox.
Develops and carries out an efficient documentation and filing system.
Assists with special projects as needed.
Reviews operating practices and implements improvements where necessary.
Interacts with external clients as well as internal staff at all levels.
Performs other related duties as required and assigned.