Administrative Assistant, HR & Finance

Lenawee Christian School•Adrian, MI

10h•Onsite

About The Position

Lenawee Christian Ministries provides Christ-centered education, spiritual development, and wellness services to the Lenawee County community. The ministry is made up of two operating entities: Lenawee Christian School and the Christian Family Centre. The Administrative Assistant serves as a shared administrative resource supporting the Human Resources and Finance departments while also acting as the primary administrator of the Central Office and the ministry’s Volunteer Programs. This role ensures accurate records, compliant processes, and excellent service to employees, families, volunteers, and visitors. Responsibilities include employee onboarding coordination, billing and tuition administration support, recruiting coordination, volunteer compliance tracking, and Central Office reception responsibilities. The Administrative Assistant also serves as the primary front-office representative for the ministry by answering phones, greeting visitors, and creating a welcoming and organized environment for families, staff, and guests. The ideal candidate is highly organized, detail-oriented, service-minded, and aligned with the mission and values of Lenawee Christian Ministries.

Requirements

High school diploma or equivalent required
2+ years of administrative experience required
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple priorities and deadlines effectively.
High level of discretion and professionalism when handling confidential information.
Strong written and verbal communication skills.
Proficiency in Microsoft Office and database-driven systems.
Service-oriented mindset with the ability to work collaboratively across departments.
Ability to follow established procedures while identifying opportunities for improvement.

Nice To Haves

Associate’s or Bachelor’s degree preferred
Experience in HR, finance, or school administration strongly preferred
Experience with HRIS systems, billing platforms (FACTS preferred), or volunteer management systems is a plus

Responsibilities

Serve as the primary administrative presence for the Central Office front desk.
Answer and route incoming phone calls professionally and courteously.
Welcome and assist visitors, families, staff, and guests, creating a warm and hospitable environment.
Maintain an organized reception area that reflects the ministry’s commitment to excellence and service.
Assist with incoming and outgoing mail, deliveries, and general office coordination.
Assist with the new hire onboarding process, including creating and maintaining employee profiles in HRIS systems, processing background checks and pre-employment documentation, and completing and tracking I-9 verification and compliance requirements.
Maintain accurate and confidential employee personnel records.
Support recruiting efforts, including job posting coordination, candidate communication, and interview scheduling.
Assist HR leadership with formatting and maintaining employee documentation such as offer letters, job descriptions, and internal communications.
Support HR compliance activities, audits, and reporting as needed.
Perform billing clerk functions in support of the Finance department.
Assist with administration of FACTS and other tuition and billing systems, including account setup and maintenance.
Support payment tracking, documentation, and reconciliation preparation.
Respond to basic billing inquiries and route complex issues appropriately.
Maintain accurate documentation related to tuition, fees, and adjustments.
Conduct background checks for all incoming volunteers across the ministry.
Serve as the primary administrator of the school’s Volunteer Service Program.
Manage the volunteer tracking system, including account setup and background check processing.
Monitor compliance with school volunteer policies and requirements.
Track and audit volunteer hours against annual participation expectations.
Reconcile volunteer hours with tuition assistance or program requirements.
Communicate with families regarding volunteer expectations and participation status.
Prepare reports related to volunteer compliance and participation.
Maintain strict confidentiality when handling employee, financial, and family information.
Provide cross-functional administrative support to leadership and departments as needed.
Assist with process improvement, documentation, and system organization.
Perform other duties as assigned in support of ministry operations.