HR & Administrative Assistant

Oxfam Canada•Ottawa, ON

8d•Hybrid

About The Position

Oxfam Canada is seeking an HR & Administrative Assistant to support the HR Unit by managing administrative tasks, maintaining accurate records, and assisting with general HR operations. This role ensures efficiency and compliance with organizational policies. The position also provides general administrative support to the Finance and Operations departments as needed. Oxfam Canada is an affiliate of the international Oxfam Confederation, working to build lasting solutions to poverty and injustice, with a focus on improving the lives and promoting the rights of women and girls. The organization challenges systems that perpetuate inequality and works to ensure women in poverty have a say in decisions affecting them. The ideal candidate will advocate for gender equality, be passionate about women's rights, and share Oxfam's values of Equality, Empowerment, Solidarity, Inclusiveness, Accountability, and Courage.

Requirements

Currently pursuing degree in relevant field of study (such as Business, Human Resources Management) or equivalent education and experience.
Minimum of 1 year of experience working within an office environment.
Basic knowledge of document management, filing systems and data entry.
Understanding of confidentiality and proper handling of sensitive information.
Able to work independently, as well as effectively in a team setting.
Adaptable, flexible, able to deal with a wide range of conflicting needs.
Knowledge of administrative practices and procedures including proficiency with word processing, spreadsheet, database, email, and the internet.
Commitment to global justice, women’s rights, gender equality and social change.
Willingness to sign and abide by the Oxfam Code of Conduct.
Must be eligible to work in Canada.
Candidates must be between the ages of 15 and 30, be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred, and have a valid SIN Number.
International students, and persons who are here in Canada on a work, youth, or visitor visa/permit are not eligible for the program.

Responsibilities

Provide administrative support to the HR team as needed.
Assist with maintaining record management.
Support Finance and Operations departments with general administrative tasks.
Support HR team with processes improvements.
Assists the Deputy Director, Human Resources with ad hoc projects.
Schedule meetings, prepare meeting materials and assist with coordinating team events or training sessions.
Provide general support to the Finance & Operations department as needed.
Maintain data and files for department projects and contracts.
Support small projects or process improvement initiatives as assigned.
Other general office administrative tasks or office duties, as required.