Administrative Assistant 2 - Aviation Technology

Pima Community College District•Tucson, AZ

13h

About The Position

The Aviation Department at Pima Community College’s Aviation Technology Center of Excellence is seeking a full-time, non-exempt staff member to provide office support for multiple programs within Aviation Technology. The department provides training for aspiring Airframe and Powerplant Mechanics, Avionics Technicians, Structural Repair Technicians, Nondestructive Testing Technicians, and Unmanned Aircraft Systems Operators. The role supports student enrollment and course registration, assists faculty and administrative staff, serves as a point of contact for students and the public, handles financial and departmental records, and proctors industry certification exams. The position is expected to begin in Fall 2025. The work schedule is flexible, may include evenings, and may involve working at more than one campus depending on need. Employees must live and work within Arizona. Selected candidates must successfully complete a background check.

Requirements

High school diploma or GED and one to three years of related experience providing general office support, or an equivalent combination of certification, education, and experience sufficient to perform the essential duties.
Valid Arizona driver's license.

Nice To Haves

Associate degree or vocational or technical training in office management.
Experience using education-oriented Enterprise Resource Planning systems, such as Ellucian/Banner.
Experience using Learning Management Systems, such as D2L Brightspace.
Experience utilizing Pima Reports.
Bilingual English/Spanish speaking ability.

Responsibilities

Manage student enrollment and course registration.
Provide advanced office support to administrative staff and assist faculty by answering, screening, and directing phone calls; reviewing and responding to emails; preparing and proofreading reports, letters, spreadsheets, and requisitions; coordinating meetings; and taking notes.
Serve as the first point of contact for inquiries, complaints, and concerns, responding to questions from students, faculty, staff, and the public about processes, procedures, and confidential matters.
Gather, assemble, update, and distribute department- or college-specific information, forms, records, and data.
Track financial activity and departmental budgets; review transactions and documents for accuracy and fund availability; ensure compliance with laws and College regulations and policies; and prepare financial documents.
Participate in developing the master schedule with management and administrative staff.
Prepare reports on enrollment, loads, and adjunct faculty contract status.
Provide notice of class cancellations and cancellations of faculty contracts in final approval status.
Coordinate projects with Deans, Directors, and Department Heads involving budgets, confidential records, and upcoming projects.
Develop and implement staff training.
Serve as a liaison between students, faculty, staff, and the general public.
Update confidential student and staff files and records.
Order and maintain materials and supplies.
Proctor certification exams.
Perform other duties and responsibilities as assigned or directed by the supervisor.